Business Operation Specialist II

Twenty-Six Defense • Boca Raton, FL

14d

About The Position

The Business Operation Specialist II is a mid-level role working under the direction of the Financial Controller. The position supports contracts and subcontracts for products and services from proposal development through delivery and final closeout. It contributes to proposal preparation, contract negotiations and administration, and customer contact, helping ensure fulfillment in accordance with company policies, legal requirements, and customer specifications. The specialist interprets contract terms and conditions and monitors performance against contractual requirements and obligations.

During negotiations, the specialist advises management about contractual rights and obligations and recommends actions to mitigate risk. Proposal work includes reviewing estimates of material, equipment, services, production costs, performance requirements, and delivery schedules for accuracy, completeness, and compliance with government regulations. Essential work also includes preparing contractual correspondence and change narratives, interpreting order requirements and agreements, supporting billing, maintaining contract files, and tracking internal and external obligations. Additional assigned duties may include invoicing, cash receipts, month-end closing, managing incoming RFQs, maintaining procurement history, and managing new orders.

Requirements

• Associate degree required.
• 1–5 years of functional experience using the relevant skill set.
• 1–5 years of industry experience.
• Strong oral and written communication skills, including the ability to prepare and deliver information concisely and to write and edit business materials; a writing sample may be required.
• Strong analytical skills and ability to identify and evaluate business risks.
• Negotiation skills.
• Good interpersonal skills and ability to work as a team player.
• Ability to work independently when needed.
• Financial understanding of rate structures and pricing strategies.
• Ability to foster and maintain solid relationships with customers and suppliers.
• Strong organization and time-management skills, including ability to prioritize work in a dynamic environment.
• Proficiency with Microsoft Word and Excel.
• Must be a US person.

Nice To Haves

• Bachelor’s degree; Business Administration degree preferred.
• Experience with and understanding of international contracting, including compliance with ITAR and EAR.
• Experience with Government Contract requirements for work with the US Government as a prime and as a subcontractor to a prime.
• Knowledge of and experience with Government Contracting.
• Knowledge of and experience with Contract Terms and Conditions (FAR and DFAR).
• Knowledge of PowerPoint, Project, and Access.

Responsibilities

• Maintain contracts and subcontracts for products and services from proposal development through delivery and final closeout under the direction of the Financial Controller.
• Participate in proposal preparation, contract negotiation, contract administration, and customer contact to support proper contract fulfillment.
• Advise management on contractual rights and obligations during negotiations and recommend actions to mitigate contract risk.
• Interpret contract terms and conditions and monitor performance against contract requirements and obligations.
• Review estimates of material, equipment, services, production costs, performance requirements, and delivery schedules for accuracy, completeness, and compliance with government regulations.
• Prepare contractual correspondence and narratives for contract changes; conduct negotiations and interpret order requirements and agreements.
• Provide billing support, maintain assigned contract files, and track internal and external contractual obligations.
• Perform other assigned duties, which may include invoicing, cash receipts, month-end closing, managing incoming RFQs, managing procurement history, and managing new orders.

Benefits

• Most locations offer a 9/80 schedule, providing every other Friday off.
• Competitive compensation and a 401(k) program.
• Medical, dental, vision, and disability coverage with qualified wellness discounts.
• Basic Life Insurance and additional Life and AD&D insurance are available.
• Flexible Vacation and PTO.
• Paid Parental Leave.
• Employee Referral Program.
• Voluntary benefits, including Long-Term Care, Legal, Identity Theft, and Pet Insurance.
• Voluntary Tricare Supplement available for military retirees.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree