Business Office Manager ~ Senior Living Community

MorningStar Careers•San Jose, CA

20h•Onsite

About The Position

At MorningStar Senior Living, we obsess about culture and seek great hearts who believe that the most satisfying life is one that is outward-bound and rooted in servant-leadership. The Business Office Manager is vital to our communities’ success, handling both Human Resources and Financial functions. This role is responsible for Accounts Receivable duties including: Processing resident move-ins, move-outs, resident billings, status changes, posting payments, bank deposits and rate changes in resident module. Accounts Payable duties including: invoice entry, processing payments, expense reimbursements, credit card charges, maintaining vendor files, and 1099s. Human Resources duties including: Processing payroll, timesheet corrections, entering new employees into system, onboarding and orientation, assemble and maintain personnel files, managing unemployment claims, and workers compensation claims. The person holding this position is delegated the responsibility for carrying out the assigned duties and responsibilities in accordance with current existing federal and state regulations and established company policies and procedures.

Requirements

Minimum high school diploma; associates or bachelor’s degree in business, accounting or related field preferred.
Minimum 2 years bookkeeping, human resources, and/or office management experience.
Typing and telephone skills, use of calculators, computers, copy machines, familiarity with chart of accounts, basic bookkeeping skills, payroll skills, tax reports, financial reports, government agencies that relate to finances (Department of Labor and IRS), and W-2, W-4, W-9 and 1099 Forms.
Work well with people including staff, residents and families, meet deadlines, organize and prioritize the work load.
Positive attitude, compassion for the elderly and thoughtful conduct are important.

Nice To Haves

associates or bachelor’s degree in business, accounting or related field

Responsibilities

Processing resident move-ins, move-outs, resident billings, status changes, posting payments, bank deposits and rate changes in resident module.
Invoice entry, processing payments, expense reimbursements, credit card charges, maintaining vendor files, and 1099s.
Processing payroll, timesheet corrections, entering new employees into system, onboarding and orientation, assemble and maintain personnel files, managing unemployment claims, and workers compensation claims.
Work with the Executive Director and Marketing Department to ensure coordination of resident move-ins, move-outs, and day-to-day administration needs of the residents are met.
Work with Reporting Accountant to ensure all financial information has been entered and accounted for appropriately to produce consistent and accurate financial reporting.
Maintain Resident administrative files.
Manage Concierge team.
Assist Executive Director and Reporting Accountant in developing annual admin budgets.
Pay pending invoices and make bank deposits.
Processing Payroll.
Manage new hire paperwork including monitoring proper documentation for I-9’s, drug tests, background checks, reference checks and ensure that all required forms are signed and filed in their proper places.
Participate in new hire orientation to review the topics of HR & Payroll.
Monitor employee benefits eligibility & submitting insurance & 401(k) applications.
Pay taxes when required.
Monitor employee vacation and sick hour balances.
Manage Employee Appreciation Program.
Run background checks, manage TB tests, and pre-employment exams.
Work with Regional HR Manager to ensure compliance of COBRA, FMLA and other regulatory issues.
Supply requested information to owner, CEO, CFO, Reporting Accountant, accounting firms, auditors, etc.
Collect accounts receivable and prevent past due accounts.
Prepare daily, weekly, monthly and annual reports and summaries as needed or requested.
Work with third-party payers.
Maintain professional confidentiality.

Benefits

Health Insurance offerings such as medical, dental, and vision insurance
Other Insurance offerings such as life, disability, accident, and critical illness insurance
401k plan with matching
HSA options
Employee assistance programs
Paid sick, vacation and birthday!
Career development programs and opportunity for advancement
Charitable and philanthropic opportunities
Tuition Reimbursement
Free shift meal!