Business Office Manager

Strategic HR Client Job Openings • Dayton, OH

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About The Position

The Mental Health Recovery Board of Clark, Greene, & Madison Counties (MHRB) is seeking a Business Office Manager to provide executive, administrative, and operational support across the organization. The role supports senior leadership, Board members, and staff, while coordinating Board and Committee activities and maintaining accurate, secure records. The position requires a detail-oriented, professional communicator who can handle confidential information with discretion and manage multiple priorities in a fast-paced office environment.

The Business Office Manager also supports reception and daily office operations, represents the organization professionally, and contributes to effective governance and organized operations in support of MHRB’s behavioral health and recovery services mission.

Requirements

• Experience preparing meeting materials, coordinating calendars, maintaining records, drafting correspondence, and handling confidential information.
• Strong professional writing, proofreading, editing, and document-preparation skills.
• Excellent organization, accuracy, judgment, and attention to detail.
• Ability to prioritize multiple assignments and meet deadlines with minimal supervision.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Teams, and electronic recordkeeping.
• Valid Notary Public commission or the ability to obtain one within 90 days of hire.

Nice To Haves

• At least two years of experience in office management, executive support, administrative support, business office administration, or a closely related area.
• Experience in a nonprofit, public-sector, government, human services, behavioral health, or board-governed environment.
• Bachelor’s degree in business administration, office administration, public administration, nonprofit administration, human services administration, or a related field; equivalent relevant education and experience may be considered.

Responsibilities

• Coordinate Board and Committee meetings, including assembling agendas, preparing packets, confirming attendance, and managing meeting logistics.
• Draft, proofread, and maintain meeting minutes, correspondence, reports, and other professional documents.
• Provide executive and administrative support to senior leadership, Board members, and staff.
• Maintain calendars, schedule meetings, send Outlook invitations, and support virtual meetings through Microsoft Teams and other platforms.
• Serve as Records Custodian and maintain accurate Board, staff, contract, and administrative records.
• Coordinate signatures, executed agreements, contracts, and public records requests according to established requirements.
• Manage DocuSign processes and help ensure records are properly routed, retained, and filed.
• Support reception and daily office operations, including visitor assistance, mail distribution, supplies, equipment, and facility access.
• Protect confidential and sensitive information while representing the organization professionally.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed