Business Office Assistant

PACS

3d•$30 - $40

About The Position

Medical Hill Healthcare is seeking an organized, dependable, and detail-oriented Business Office Assistant to support administrative and business office operations in a skilled nursing and rehabilitation environment. The role provides administrative and clerical support to the Administrator, Director of Nursing (DON), Business Office Manager, and other facility departments. The assistant helps keep daily office operations running smoothly while working with facility leadership and multiple departments. The position includes administrative coordination, meeting minutes and documentation, filing, special projects, office supply and equipment support, clerical and basic accounting tasks, cash receipts, ancillary data entry, and support for accurate administrative and financial records. The assistant may also help with HR and payroll duties. The role supports interdepartmental communication, incident and accident report documentation, and professional community relations. The Business Office Assistant must protect resident information, including protected health information (PHI), follow HIPAA requirements and facility privacy policies, report suspected or known confidentiality violations, and comply with workplace safety procedures and administrative guidelines. This is a full-time position in California, paying $30.00–$40.00 per hour depending on experience, with a comprehensive benefits package.

Requirements

Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Proficiency with computers, data entry, and Microsoft Office.
Ability to multitask, prioritize responsibilities, and meet deadlines.
Professional, dependable, and team-oriented approach.
Ability to maintain confidentiality and handle sensitive information appropriately.

Nice To Haves

Previous administrative, clerical, or business office experience.
Healthcare or skilled nursing facility (SNF) experience.
Experience with accounting, cash receipts, HR, or payroll functions.

Responsibilities

Organize, plan, and coordinate daily administrative activities.
Provide administrative support to the Administrator, Director of Nursing (DON), and Business Office Manager.
Maintain meeting minutes, organize documentation, and complete filing as needed.
Assist with administrative studies, special projects, and other assignments.
Maintain adequate office supplies and equipment for daily operations.
Receive and follow instructions and schedules from the supervisor.
Perform clerical and basic accounting functions, including cash receipts and ancillary data entry.
Assist with maintaining accurate administrative and financial records.
Support daily business office operations and documentation.
May assist with HR and payroll-related duties.
Develop and maintain positive working relationships with facility staff and department leaders.
Support communication and coordination between departments.
Assist with recording and filing incident and accident reports in accordance with facility policies.
Represent the facility professionally and contribute to positive community relations.
Maintain confidentiality of resident information, including protected health information (PHI), and follow HIPAA requirements and facility privacy policies.
Promptly report suspected or known confidentiality violations.
Follow established workplace safety procedures and administrative guidelines.