Business Office Assistant

PACS

11d

About The Position

The Business Office Assistant maintains administrative activities in accordance with applicable federal, state, and local standards, regulations, and established policies and procedures. The role supports the Administrator, Director of Nursing (DON), and Business Office Manager with administrative tasks, clerical and accounting functions, and may assist with human resources and payroll. The position contributes to community relations, maintains confidentiality of resident information, and helps ensure the facility has adequate office supplies and equipment. The position has no supervisory responsibilities. The schedule is Tuesday through Saturday, and pay is $21 per hour.

Requirements

High school diploma or GED at minimum.
Ability to read, analyze, and interpret business periodicals, professional journals, technical procedures, and governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to present information effectively and respond to questions from managers and employees.
Ability to apply fractions, percentages, ratios, and proportions to practical situations.
Ability to solve practical problems and interpret written, oral, diagrammatic, or scheduled instructions.
Knowledge of clerical functions and computer literacy.
Ability to type at least 40 words per minute.
Ability to use a 10-key calculator.
Knowledge of office machines and equipment.

Nice To Haves

Proficiency in Excel.

Responsibilities

Follow the supervisor’s schedule and instructions and established policies and procedures.
Assist with organizing, planning, and directing administrative activities.
Maintain and file meeting minutes.
Represent the community and contribute to community relations, public regard, and awareness.
Support the Administrator, DON, and Business Office Manager with administrative tasks.
Perform clerical and accounting functions, including cash receipts and ancillary data.
May assist with human resources and payroll duties.
Maintain effective working relationships with personnel across facility departments.
Assist with recording and filing incidents and accidents according to established procedures.
Assist with administrative studies and projects as assigned or needed.
Ensure administrative personnel follow ergonomics policies and procedures for lifting techniques, repetitive tasks, and safety equipment and supplies.
Ensure office supplies and equipment are adequately stocked for day-to-day facility operations.
Protect the confidentiality of residents’ care information and protected health information, and promptly report suspected or known unauthorized disclosures.
May assist with resident evacuation during emergencies.