Business Office Assistant The Residence at Shelburne Bay

LCB Senior Living•Shelburne, VT

2d•$23 - $25

About The Position

LCB Senior Living is hiring a Business Office Assistant at The Residence at Shelburne Bay. The role is responsible for organizing the business office function, managing accounts payable and receivable for resident accounts and vendors, coordinating payment arrangements, and participating in budget preparation and planning. The position supports community operations by maintaining financial and resident records, facilitating billing and financial reporting, and responding to resident requests. Associates are expected to promote the community’s mission and values, interact positively with residents, families, visitors, coworkers, and prospective residents, and comply with corporate policies and applicable state and local regulations.

Requirements

Knowledge of receivables and collections, general bookkeeping, wage and overtime laws, and payroll functions.
Ability to work with department managers to ensure appropriate paperwork is completed and procedures are followed.
Ability to communicate effectively in English, both orally and in writing.
Good organizational and personnel skills.
Computer knowledge.
Three or more years of experience in bookkeeping responsibilities.

Nice To Haves

Bachelor's degree in business from an accredited university, or three or more years of relevant office management experience.
Experience in the health care industry.

Responsibilities

Promote the mission and core values of the Residence and LCB Senior Living to residents, visitors, coworkers, and the surrounding community.
Represent the community positively and interact with prospective residents, family members, and professionals to support occupancy growth.
Perform duties and responsibilities with a positive attitude.
Operate in accordance with corporate policies, procedures, and state and local regulations.
Interpret company policies and procedures to associates, residents, family members, and visitors.
Requisition adequate community supplies and equipment and ensure selected vendors are price competitive.
Provide information, collect data, and complete reports for the corporate office to facilitate billing and financial reporting.
Verify that each department maintains logs of resident charges.
Copy and file checks received from residents and make daily deposits.
Use the Yardi system to support timely account collections and report delinquent account status.
Coordinate payment arrangements with residents or their designees.
Check invoices and vouchers and assist department managers with coding bills for payment.
Maintain vendor files.
Maintain resident files in accordance with property policies and requirements of outside agencies such as EOEA and GAFC.
Respond to resident requests.
Ensure billing information complies with resident agreements, including lease administration, rent increases, and last month's rent.
Participate in the bond tax credit program by ensuring required paperwork is received on time and enough residents qualify under applicable regulations.
Perform other duties as requested.