Business Office Assistant

Avalon Health Care•Federal Way, WA

5d•$22 - $26

About The Position

The Business Office Assistant provides office support to help ensure the facility operates effectively and smoothly, following its philosophy, objectives, and policies. The role covers personnel records and workers’ compensation administration, payroll tasks, accounts payable and related accounting duties, and clerical and reception support. The ideal candidate has related administrative experience, preferably in a health care setting. The position is full-time, with a wage range of $22.00–$26.00 per hour. Placement within the range depends on experience, qualifications, and demonstrated ability to perform the essential functions.

Requirements

High school graduation or equivalent.
Experience with Microsoft Office applications, including Excel, Word, and Outlook.
Excellent customer service skills.
Phone etiquette.

Nice To Haves

Related administrative experience, ideally in a health care setting.
Previous business office experience.
Collections experience.

Responsibilities

Maintain personnel records and group health insurance records.
Prepare and maintain workers’ compensation records, prepare injury reports with assistance from injured employees, and submit reports to the insurance carrier.
Report employee injuries to the Administrator and handle correspondence with the insurance carrier regarding workers’ compensation claims.
Perform Payroll Clerk duties, including preparing and reviewing time cards or timesheets, reporting hours to the corporate office, and distributing employee checks.
Maintain legally required payroll records, including records of holidays, vacations, and paid leave, and store them for future reference.
Investigate salary complaints and notify employees of actions taken.
Maintain records of payroll increases authorized by the Administrator and/or Corporate Officers.
Perform Accounts Payable Clerk duties; maintain knowledge of accounts receivable and Resident Trust; check invoices, post accounts payable, prepare vouchers, and submit authorized bills for payment.
Check invoices for merchandise delivered to the facility for mathematical accuracy and approval by the recipients, and obtain Administrator approval before payment.
Prepare a monthly listing of accounts payable submitted for payment, indicating total liabilities at month-end.
Assist the Secretary/Receptionist with switchboard and receptionist duties.
Maintain files of paid vouchers and correspondence, and file purchase orders, invoices, and paid vouchers.