Business Office Assistant

PACS•Santa Rosa, NM

1d•Onsite

About The Position

The Business Office Assistant maintains administrative activities in accordance with applicable federal, state, and local standards and regulations, as well as the facility’s policies and procedures and supervisor direction. The role supports the Administrator, Director of Nursing (DON), and Business Office Manager with administrative tasks and helps ensure the facility’s day-to-day office operations run effectively. The position has no supervisory responsibilities. The assistant performs clerical and accounting functions, maintains meeting minutes and incident records, assists with administrative projects, and may help with human resources and payroll duties. The role also involves maintaining office supplies and equipment, supporting community relations, collaborating with facility departments, and protecting the confidentiality of residents’ protected health information. The position is full-time and in person in Santa Rosa, California, with pay of $21 per hour.

Requirements

High school diploma or GED, at minimum.
Knowledge of clerical functions and computer literacy.
Ability to type at least 40 words per minute.
Ability to use a 10-key calculator and knowledge of office machines and equipment.
Ability to read, analyze, and interpret business and professional publications, technical procedures, and governmental regulations.
Ability to write reports, business correspondence, and procedure manuals, and to present information effectively and respond to questions from managers and employees.
Ability to apply fractions, percentages, ratios, and proportions to practical situations.
Ability to solve practical problems and interpret instructions in written, oral, diagram, or schedule form.
Ability to occasionally lift and/or move up to 25 pounds.
Ability to sit, stand, walk, talk, read, or hear as required, and to use a computer and office equipment.

Nice To Haves

Proficiency in Excel is preferred.

Responsibilities

Follow the supervisor’s schedule and instructions and established policies and procedures.
Assist with organizing, planning, and directing administrative activities.
Maintain meeting minutes and file them as necessary.
Represent the community and contribute to community relations, public regard, and awareness.
Support the Administrator, DON, and Business Office Manager with administrative tasks.
Perform clerical and accounting functions, including cash receipts and ancillary data.
May assist with human resources and payroll duties.
Maintain a good working rapport with personnel across departments and within the facility.
Assist with recording incidents and accidents and file records according to established procedures.
Assist with administrative studies and projects as assigned or needed.
Ensure administrative personnel follow ergonomics procedures for lifting, repetitive tasks, and safety equipment and supplies.
Ensure adequate office supplies and equipment are available for day-to-day facility operations.
Protect the confidentiality of resident care information and protected health information, and promptly report suspected or known unauthorized disclosures.
May assist with evacuating residents during emergencies.