Business Office Assistant

Avalon Health Care•Federal Way, WA

About The Position

Avalon Health Care Federal Way is hiring a full-time Business Office Assistant to provide office support that contributes to the effective, smooth-running operation of the facility, following its philosophy, objectives, and policies. The role covers personnel records and workers’ compensation administration, payroll duties, accounts payable and related accounting support, and clerical and reception assistance. The listed pay range is $22.00–$26.00 per hour. Placement within the range depends on experience, qualifications, and demonstrated ability to perform the essential functions. Related administrative experience is sought, ideally in a healthcare setting. The employer notes opportunities for advancement.

Requirements

High school graduate or equivalent.
Experience with Microsoft Office applications, including Excel, Word, and Outlook.
Excellent customer service skills.
Phone etiquette.

Nice To Haves

Related administrative experience, ideally in a healthcare setting.
Previous business office experience.
Collections experience.

Responsibilities

Maintain personnel records and group health insurance records.
Prepare and maintain workers’ compensation records; prepare injury reports with injured employees, submit them to the insurance carrier, report employee injuries to the Administrator for review, and handle related correspondence with the carrier.
Perform Payroll Clerk duties, including preparing and reviewing timecards or timesheets and reporting hours to the corporate office for payroll preparation.
Distribute employee checks and maintain legally required, detailed payroll records, including records of holidays, vacations, and paid leave.
Investigate salary complaints and notify employees of actions taken.
Maintain records of payroll increases authorized by the Administrator and/or Corporate Officers.
Perform Accounts Payable Clerk duties and maintain knowledge of accounts receivable and Resident Trust.
Check and post accounts payable; prepare vouchers and submit authorized bills for payment.
Check invoices for mathematical accuracy and verify merchandise receipt and approval by the receiving persons; obtain Administrator approval before payment.
Prepare a monthly listing of accounts payable submitted for payment, indicating total liabilities.
Assist the Secretary/Receptionist with switchboard and reception duties.
Maintain files of paid vouchers and correspondence, and file purchase orders, invoices, and paid vouchers.