Business Legal File Specialist
About The Position
The Business Legal File Specialist receives, reviews, and executes legally binding court orders and documentation, as well as third-party asset verification requests. The role operates within state and federal statutory deadlines, balancing legal compliance with banking operations. It includes researching accounts and financial records, executing legal orders, maintaining audit trails, responding to agencies and other requestors, reconciling accounts, and supporting procedures and legal automation tools. The position also trains backup personnel and provides peer backup for other Account Services duties as needed. The role must comply with banking policies, regulations, statutes, and general performance expectations.
Requirements
- Associate’s or bachelor’s degree in Business, Finance, Paralegal Studies, or a related field.
- At least 5 years of banking operations experience.
- Experience processing levies, garnishments, subpoenas, and legal orders.
- Knowledge of federal and state banking regulations.
- Experience with Fiserv Premier, Director, or similar core banking systems.
- Working knowledge of federal and state laws governing legal process, including garnishments, levies, subpoenas, bankruptcy notifications, tax levies, privacy requirements, and court orders.
- Familiarity with the Bankruptcy Code, Consumer Credit Protection Act, Right to Financial Privacy Act, Gramm-Leach-Bliley Act, federal benefit garnishment regulations, and applicable state garnishment and levy laws.
- Ability to interpret legal documents, research state-specific exemption laws, assess jurisdictional requirements, and comply with evolving regulatory guidance and court procedures.
Responsibilities
- Receive, review, and execute legally binding court orders and documentation and third-party asset verification requests within applicable statutory windows.
- Conduct record searches across core banking platforms to identify account holdings, active balances, safe deposit boxes, and loan obligations for government and audited requests.
- Execute legal levies, tax garnishments, and court-ordered account freezes in accordance with state and federal guidelines.
- Retrieve and inspect customer bank statements and financial records, redact sensitive Non-Public Personal Information, and transmit records securely.
- Maintain strict audit trails for legal fulfillment tracking and escalate ambiguous, out-of-jurisdiction, or high-monetary-risk demands to management.
- Serve as the primary operational contact for local, state, and federal agencies, district attorneys, third-party vendors, and internal branch or departmental personnel.
- Manage and respond to asset verification requests received through email, mail, online platforms, and branch or department requests.
- Reconcile related internal accounts and/or general ledger accounts.
- Review and update Standard Operating Procedures to ensure compliance with state and federal legal mandates and participate in testing legal automation tools.
- Train designated backup personnel to ensure coverage during peak volume periods, planned paid time off, or absences.
- Provide peer backup for other Account Services duties as needed.
- Comply with banking policies, regulations, regulatory statutes, and General Performance Expectations.
Benefits
- Profit sharing/401(k) plan
- Health insurance
- Dental insurance
- Vision insurance
- Tuition reimbursement
- Paid time off
- Employee Assistance Program
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What This Job Offers
Job Type
Full-time
Education Level
Associate degree
