File Migration Specialist

Booth and Partners Pte Ltd•Colombia, .

5d•Remote

About The Position

The File Migration Specialist will support a file migration project on a 3-month fixed-term basis. The role involves moving, organizing, and verifying files across existing file systems and SharePoint. Specialists will follow the project’s migration plan and folder structure, apply naming conventions and metadata, check migrated batches, track progress and issues, escalate problems to the project lead, and help team members determine where files should be stored and how to find content in SharePoint. The role does not require programming or SharePoint administration, but does require daily comfort using SharePoint, attention to detail, and the ability to complete a high volume of tasks independently.

Requirements

At least 1 year of experience working with file systems, such as Windows file shares, network drives, or cloud storage including OneDrive, Google Drive, or Dropbox.
Hands-on experience as a SharePoint user, including uploading, moving, and organizing files; working with document libraries, folders, versions, and basic sharing settings.
Strong organization and attention to detail when handling large volumes of files.
Proficiency with Microsoft 365, including Excel for tracking, Teams, and Outlook.
Clear written and spoken English for status updates and questions to the team.
Ability to work independently, follow a defined process, and maintain an accurate work log.
Availability for a 3-month fixed-term engagement starting soon.

Nice To Haves

Previous experience on a file or document migration project.
Familiarity with SharePoint migration tools such as SharePoint Migration Tool (SPMT) or ShareGate as a user.
Basic understanding of file permissions and folder-level access.
Experience with records retention or document management practices.

Responsibilities

Move files and folders from existing file shares and drives into SharePoint according to the migration plan and folder structure.
Review and clean up content before migration, flagging duplicates, outdated files, and items requiring a decision from their owner on the team.
Apply agreed naming conventions, folder structures, and metadata in SharePoint document libraries.
Verify each migrated batch by checking file counts, that files open correctly, and that links and permissions work as expected.
Record progress, issues, and exceptions in the project tracker.
Quickly escalate access problems, broken files, or unclear ownership to the project lead.
Work with team members to confirm where their files should live and answer basic questions about finding content in SharePoint.