Business Coordinator

The University of Arizona • Tucson, AZ

2d • Onsite

About The Position

The Engineering Business Center-North within the University of Arizona’s College of Engineering is seeking a detail-oriented, proactive Business Coordinator to support business and finance operations for Academic Affairs, Aerospace and Mechanical Engineering, Biomedical Engineering, Intelligence Operations, and Systems and Industrial Engineering. Working under general supervision as part of the business and administrative support team, the coordinator will manage purchase orders, reimbursements, and University Card purchases; process and review expense reports, travel requests, and card transactions in Concur; and help faculty and staff use the system. The role ensures transactions comply with University, departmental, and sponsor policies and procedures, and supports solutions and process improvements that enhance efficiency and customer service.

The position typically supports the daily administrative operations of a unit with an operating budget of up to $2 million from sources such as grants and contracts. The coordinator works closely with the Director of Finance and Administration and the business office team to support the center’s financial and administrative functions and improve service delivery. The position is full-time, 40 hours per week, and is based at the Tucson Campus. Visa sponsorship is not available.

The University of Arizona offers health, dental, and vision insurance; life insurance and disability programs; paid vacation, sick leave, and holidays; tuition reduction at the University of Arizona, Arizona State University, and Northern Arizona University for employees and qualified family members; retirement plans; and access to University recreation and cultural activities. The posting also notes the University’s work-life programs.

Requirements

• Bachelor’s degree or equivalent advanced learning attained through experience.
• Up to 1 year of relevant work experience may be required.
• Skill with Concur and financial transaction processing.
• Attention to detail and accuracy.
• Customer service skills and clear communication.
• Organization, problem-solving, and independent judgment.
• Knowledge of University and sponsor financial policies.

Nice To Haves

• Customer service experience.

Responsibilities

• Support daily administrative operations for a unit with an operating budget of up to $2 million from various funding sources, including grants and contracts.
• Allocate resources and propose adjustments based on financial analysis and operational demands.
• Evaluate expenditure requests for compliance with fiscal policies and budget limitations.
• Facilitate review and approval of expenditures related to unit operations in accordance with University policy.
• Conduct periodic audits to ensure the integrity and accuracy of financial records and systems.
• Support implementation of operational strategies to optimize resources.
• Coordinate with central finance on procurement, contract review, and other operational purchasing requirements.
• Assist in implementing policies, workflows, processes, and procedures that improve operational efficiency.
• Assist with space planning and optimal use of available resources.
• Prepare routine financial, operational, and management reports to support decision-making.
• Coordinate departmental projects and initiatives, including timelines, resources, and deliverables.
• Serve as a liaison with central business units, including Finance, Procurement, and IT, and other administrative units.
• Assist in maintaining administrative systems, procedures, and controls.
• Monitor compliance with established policies and procedures across work activities.
• Update and maintain departmental records and databases.
• Schedule and coordinate meetings and events for departmental operations.
• Ensure departmental materials and supplies are stocked and operational.
• Provide technical guidance to staff regarding financial systems and administrative practices.
• Manage purchase orders, reimbursements, and University Card purchases.
• Process and review expense reports, travel requests, and University Card transactions in Concur.
• Help faculty and staff use Concur and ensure transactions follow University, departmental, and sponsor policies and procedures.
• Identify issues, propose solutions, and support process improvements to enhance efficiency and customer service.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability programs
• Paid vacation
• Paid sick leave
• Paid holidays
• Tuition reduction for the employee and qualified family members at the University of Arizona, Arizona State University, and Northern Arizona University
• Retirement plans
• Access to University of Arizona recreation and cultural activities
• Work-life programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level