Business Coordinator II

Texas Division of Emergency Management • Fort Worth, TX

8d • Onsite

About The Position

The Business Coordinator II works under general supervision to support and coordinate business activities for the Texas Division of Emergency Management’s Region 2. The role independently reviews business documents and assists with developing, monitoring, and reporting account and budget data to support compliance with FEMA Public Assistance and Hazard Mitigation Assistance programs, working with TDEM’s Recovery, Hazard Mitigation, and Finance divisions and regional staff.

This is an on-site position in Fort Worth, Texas, and is not eligible for telecommuting. The position requires 10% travel and availability for after-hours and weekend work. During activations, the employee may work outside regular hours in the field, at a DDEOC, or at the State Operations Center, and may deploy from the assigned duty station for extended periods after a disaster with no relief or minimal rest. The salary is a fixed rate.

Requirements

• Bachelor’s degree in an applicable field or an equivalent combination of education and experience.
• Three years of related experience.
• Working knowledge of FAMIS, Emburse Expense, and Workday.
• Working knowledge of, or ability to rapidly assimilate, information related to TDEM and state and federal regulations, legislation, guidelines, policies, and procedures.
• After training, maintain a journey-level understanding of FEMA Public Assistance and Hazard Mitigation Assistance programs, including technical requirements for State Management Costs and related program expenditures, eligibility, reimbursement, and reconciliation.
• Ability to establish and maintain positive professional relationships with internal and external customers, using poise, tact, and diplomacy.
• Ability to stay organized, flexible, and effective in prioritizing work in a changing, multi-demand environment and to meet conflicting deadlines without sacrificing accuracy, timeliness, or professionalism.
• Ability to prepare and deliver clear, concise, professional presentations to varied audiences.
• Ability to access relevant information efficiently and communicate research and conclusions clearly and concisely.
• Ability to analyze information, identify trends and relationships, draw accurate conclusions, and solve problems.
• Proficiency with relevant software and systems and ability to learn new software and systems.
• Demonstrated proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to responsibly handle sensitive and confidential information and comply with applicable laws, statutes, and policies governing its access, maintenance, and dissemination.
• Successfully complete Incident Command System courses IS 100, IS 200, IS 700, and IS 800, as well as other assigned training, within the first 12 months of employment.
• Ability to work after hours and weekends, work outside regular hours during activations, and deploy for extended periods after a disaster with no relief or minimal rest.
• Ability to travel 10%.

Nice To Haves

• Master’s degree in Business.
• Experience with FEMA Public Assistance or Hazard Mitigation Assistance programs, or federal grant management.

Responsibilities

• Coordinate TDEM business functions within the assigned region.
• Adhere to federal procurement standards; review and approve vouchers and requisitions and provide backup for signing them.
• Review and audit account reconciliations.
• Develop, monitor, and report budget activity.
• Prepare complex monthly and annual financial reports.
• Assist with reviewing reimbursement requests related to FEMA Public Assistance and Hazard Mitigation Assistance programs.
• Plan, develop, implement, and coordinate activities supporting FEMA Public Assistance and Hazard Mitigation Assistance programs.
• Provide input and assist in developing policies, procedures, and guidelines for administrative management of program activities.
• Coordinate annual fiscal-year closing activities and draft plans for the new fiscal year.
• Coordinate fiscal activities and propose solutions to complex financial problems.
• Assist with tracking and complying with time-and-effort reporting requirements.
• Assist in ensuring compliance with staff purchasing, travel, and expenditures associated with FEMA Public Assistance and Hazard Mitigation Assistance programs.
• Coordinate inventory processes and maintain business files.
• Serve as a records management coordinator and liaison for compliance with Finance functions related to TDEM and TAMUS system processing.
• Assist with administration of contracts and grants.
• Prepare budgets for review by principal investigators.
• Develop complex financial and statistical analyses and summary reports.
• Compose routine correspondence.
• Recommend, implement, and audit business procedures.
• Assist with administration of a unit, program, or project.
• Participate in hiring and training business staff and/or student workers; train staff on business procedures and interpret policies and regulations.
• Attend work regularly, observe approved work hours, and maintain attendance in accordance with agency policies; work extended hours as needed.
• Travel as required and perform related work as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level