Business Coordinator II

Texas A&M University System•Fort Worth, TX

9d•Onsite

About The Position

The Business Coordinator II works under general supervision to support and coordinate business activities that require independent judgment. The role reviews business documents and helps develop, monitor, and report account and budget data to support compliance with FEMA Public Assistance and Hazard Mitigation Assistance programs. The coordinator collaborates with TDEM’s Recovery, Hazard Mitigation, and Finance divisions in support of regional staff. The position is based on-site in Fort Worth, Texas, and is not eligible for telecommuting. TDEM is an emergency response entity, so working hours, travel, and duties may change as needed. The role requires after-hours and weekend availability, work during activations in the field, DDEOC, or State Operations Center, and the ability to deploy from the assigned duty station for extended periods after a disaster, potentially without relief or with minimal rest. Travel is approximately 10%.

Requirements

Bachelor’s degree in an applicable field, or an equivalent combination of education and experience; relevant work experience may substitute for education year-for-year, with one year of experience equivalent to 30 semester hours.
Three years of related experience; a completed advanced degree in a relevant field may be substituted for work experience.
Working knowledge of FAMIS, Emburse Expense, and Workday.
Working knowledge of, or ability to rapidly learn, TDEM, state, and federal regulations, legislation, guidelines, policies, and procedures.
After training, maintain a journey-level understanding of FEMA Public Assistance and Hazard Mitigation Assistance programs, including technical requirements related to State Management Costs, program expenditures, eligibility, reimbursement, and reconciliation.
Ability to establish and maintain positive professional relationships with internal and external customers, using poise, tact, and diplomacy.
Ability to stay organized and flexible, prioritize competing demands, and meet multiple or conflicting deadlines without sacrificing accuracy, timeliness, or professionalism.
Ability to prepare and deliver clear, concise, professional presentations.
Ability to efficiently find relevant information and communicate research and conclusions clearly and concisely.
Ability to analyze data, identify variations, trends, relationships, and causal factors, draw accurate conclusions, and solve problems.
Proficiency with Microsoft Office (Word, Excel, PowerPoint, and Outlook), appropriate proficiency with software and systems used in the role, and ability to learn new systems.
Ability to responsibly handle sensitive and confidential information and comply with applicable laws, statutes, and policies governing information access, maintenance, and dissemination.
Complete Incident Command System courses IS 100, 200, 700, and 800, plus any other assigned training, within the first 12 months of employment.
Availability for after-hours and weekend work, activations outside regular hours, and extended disaster-response deployments with potentially minimal rest or no relief.
Ability to travel approximately 10%.
Ability to perform required face-to-face and person-to-person interactions.

Nice To Haves

Master’s degree in Business.
Experience with FEMA Public Assistance or Hazard Mitigation Assistance programs, or federal grant management.

Responsibilities

Coordinate TDEM business functions within the assigned region.
Follow federal procurement standards and review, approve, and provide backup for signing vouchers and requisitions.
Review and audit account reconciliations.
Develop, monitor, and report budget activity.
Prepare complex monthly and annual financial reports.
Assist with reviewing reimbursement requests related to FEMA Public Assistance and Hazard Mitigation Assistance programs.
Plan, develop, implement, and coordinate activities supporting FEMA Public Assistance and Hazard Mitigation Assistance programs.
Help develop policies, procedures, and guidelines for administrative management of program-related activities.
Coordinate annual fiscal year closing activities and draft plans for the new fiscal year.
Coordinate fiscal activities and propose solutions to complex financial problems.
Assist with tracking and compliance for time and effort reporting requirements.
Help ensure compliance with TDEM staff purchasing, travel, and expenditure requirements associated with FEMA programs.
Coordinate inventory and business-file maintenance; serve as a records management coordinator.
Serve as a liaison for compliance with Finance functions related to TDEM and TAMUS system processing.
Assist with administration of contracts and grants.
Prepare budgets for review by principal investigators.
Develop complex financial and statistical analyses and summary reports.
Compose routine correspondence and recommend, implement, and audit business procedures.
Assist with administration of a unit, program, or project.
Participate in hiring and training business staff or student workers; train staff on business procedures and interpret policies and regulations.
Attend work regularly, observe approved work hours, maintain regular attendance, and work extended hours as needed.
Travel as required, approximately 10%.
Perform related work as assigned.