Business Coordinator II

Texas A&M University System • Corpus Christi, TX

1d

About The Position

The Business Coordinator II, under general supervision, provides support and coordination for a variety of business activities requiring independent judgment. The position reviews business documents and assists in developing, monitoring, and reporting account and budget data for Texas A&M AgriLife Research in Corpus Christi.

The coordinator supports purchasing, accounts payable, payroll, fiscal account monitoring and reconciliation, budget requests, and fiscal year closing activities. The role also maintains business and inventory records, supports hiring and onboarding, helps staff interpret policies and procedures, coordinates training and compliance documentation, verifies vehicle reports, and makes travel arrangements and processes related expenses. The position reports directly to the Business Administrator, Texas A&M AgriLife Research and Extension Center-Corpus Christi.

Requirements

• Bachelor’s degree or an equivalent combination of education and experience.
• Three years of related experience.
• Ability to multitask and work cooperatively with others.
• Strong written and verbal communication skills.
• High attention to detail and strong organizational skills.
• Proficiency in Microsoft Office Suite.
• Proactive critical-thinking and problem-solving skills.
• Ability to take initiative and work independently or in a team setting.
• Ability to manage multiple tasks and deadlines effectively.
• Strong interpersonal and negotiation abilities.
• Willingness to learn new systems and processes.

Responsibilities

• Coordinate with the unit’s primary accounts payable and purchasing contact on purchasing activities, including accounts payable, purchasing and requisition processing, payment card allocations, and statement reconciliation and verification.
• Monitor fiscal accounts and reconcile monthly Project and Overhead account statements.
• Investigate transaction errors and recommend corrective action; propose solutions to complex financial problems.
• Process departmental budget requests (DBR) and departmental correction requests (DCR).
• Assist with coordinating annual fiscal year closing activities and other annual fiscal activities with minimal direct supervision.
• Assist with bi-weekly and monthly payroll processing in Workday for final processing by the Payroll department.
• Track hours worked by wage and student workers to ensure compliance with Affordable Care Act, TRS, and maximum-hours policies.
• Process payroll corrections and updates.
• Maintain unit business files and serve as records management coordinator.
• Work with the Corpus Christi administrative team and the College Station HR department to help ensure compliance with AgriLife and System policies and assist faculty and staff with policy and procedure questions.
• Participate in hiring, orientation, and onboarding of staff and student workers, and liaise with human resources units to support hiring processes.
• Identify training and compliance needs, including international paperwork and documentation.
• Review incoming mail, correspondence, and inquiries; distribute them with action instructions as needed and request mail services such as pickup and delivery.
• Maintain equipment, building, and livestock inventory records and process required reports, transfers, deletions, and changes.
• Verify monthly vehicle-use reports are complete and correct before submission to College Station.
• Make travel arrangements and complete travel requests and expense reports in Emburse as requested.
• Perform other duties as assigned.

Benefits

• Health, dental, vision, life, and long-term disability insurance, with AgriLife contributing to premiums.
• 12–15 annual paid holidays.
• Up to 8 hours per month of sick leave and at least 8 hours per month of vacation.
• Automatic enrollment in the Teacher Retirement System of Texas.
• Employee Wellness Initiative.
• Access to ongoing professional development and training through Aspire, LinkedIn Learning, and internally developed programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level