Business Center Administrator - National City

YMCA of San Diego County•San Diego, CA

1d•$23 - $23

About The Position

The Business Center Administrator is responsible for high-quality administrative functions and the day-to-day operation of the Business Center. The role processes invoices, mail childcare billing, and campaign billing for the Association, and serves as a liaison for the Association Office accounts payable. The position is based at the Jackie Robinson Family YMCA in National City and is part-time, Monday through Friday, from 7:30 a.m. to 12:00 p.m. (four hours per day).

Requirements

Associate degree in Accounting, Business Administration, or a related field, or at least two years of relevant accounts receivable and administration experience.
At least two years of experience in accounts receivable, billing, or financial operations.
Solid experience with office management systems.
Familiarity with online calendaring and cloud systems.
Proficiency in composing clear and concise correspondence.
Exceptional interpersonal, public relations, and communication skills.
Knowledge of document preparation, editing, layout, and proofreading.
Must be fingerprinted before reporting to work and comply with subsequent arrest notification requirements.
Obtain CPR/AED and First Aid certification, including Adult and Child/Infant, within 30 days of hire from the American Red Cross, American Heart Association, or American Safety & Health Institute.
Ability to sit and type for extended periods.
Ability to take initiative, determine priorities, and exercise good judgment.
Ability to multitask and prioritize tasks.
Highly organized self-starter with strong administrative skills.

Responsibilities

Process childcare billing for preschool, camp, childcare, swim team, masters, gymnastics, and other assigned programs.
Submit childcare reports to directors in a timely and efficient manner.
Process payment and draft updates, vouchers and refunds, third-party billing, childcare chargebacks, NSF items, and participant communications.
Process cancellations and maintain waiting lists for childcare and other programs.
Maintain contact with participants, schedule meetings with families regarding alternative payments, and communicate changes to third-party vendors.
Process summer camp activity, including weekly drops, changes, cancellations, and refunds.
Ensure licensing requirement packets are complete with licensing payment information, and prepare packet folders for each site based on licensing requirements.
Coordinate and collaborate with the membership team on draft updates for childcare and programs.
Provide tax letters as requested.
Perform other duties as assigned.