23362 - Business Administrator Specialist - Safer Custody Analyst

Ministry of Justice • Lancaster, CA

9d • Hybrid

About The Position

This is a specialist, non-operational administrative role supporting the Safer Custody and Security Intelligence departments at Lancaster Farms. The postholder supports Safer Custody leads by helping deliver an effective intelligence and information system, working alongside Security teams, and maintaining administrative systems accurately and within required timescales. The role has no line-management responsibilities and is rotational.

The postholder analyses information from a range of sources to inform decisions about identifying, reducing and preventing Safer Custody issues and managing related incidents. They produce and present monthly Safer Custody intelligence reports, maintain information and recording systems, advise managers on trends and issues, deliver relevant in-house training, and liaise with other establishments and external agencies. The role also includes general administrative work such as maintaining records and databases, handling communications, arranging meetings, preparing paperwork, and completing monitoring returns.

Requirements

• Able to deal effectively and assertively with staff at all levels.
• Able user of MS Word and MS Excel.
• Able to collate and analyse information.
• Must complete specific training in the administrative specialism after taking up the post.
• Must successfully complete an assessment of suitability to work with young people if transferring to a Young Persons establishment.
• Able to fulfil the spoken aspects of the role confidently in English, or Welsh where specified.

Responsibilities

• Analyse and evaluate information from a wide range of sources to inform decisions about identifying, reducing and preventing Safer Custody issues and managing related incidents.
• Undertake further analysis on IRS and Mercury systems when concerns about Safer Custody topics are raised.
• Use information, data and trend analysis to keep establishment staff informed about Safer Custody issues at the establishment, comparator establishments and across the prison estate.
• Produce and disseminate a monthly Safer Custody Intelligence Report, collate feedback, and present the report at monthly Safer Custody and security meetings.
• Cover Safer Custody themes in reports, including self-harm, violence, self-isolation and ACCT management, in line with establishment priorities.
• Regularly update line management on local, regional and national Safer Custody issues and relevant intelligence affecting delivery and prisoner support.
• Maintain relevant intelligence and recording systems, ensure they are used appropriately, and train staff in their use as required.
• Check Safer Custody information from all sources, assess its importance, and recommend responses or solutions where necessary.
• Collate and distribute monthly objectives from Safer Custody departments.
• Deliver in-house training on information-gathering procedures, including IRS and SIR, for new starters and ongoing staff development.
• Liaise with other establishments, law enforcement groups and external agencies, sharing Safer Custody intelligence in line with local and national policies.
• Provide advice and guidance to Safer Custody and Security Managers on current trends and issues.
• Brief and liaise with functional departments to support understanding of Safer Custody objectives.
• Organise, produce and maintain accurate records for the area of work.
• Act as the team's contact point for communications, prioritising and distributing them appropriately.
• Complete monitoring returns and collate information on relevant Service Delivery Indicators.
• Input purchase requisitions on the finance database and coordinate awareness sessions for the area of work.
• Prepare paperwork for manager review and conduct initial checks as required.
• Correspond with stakeholders and agencies to ensure information is communicated and shared appropriately.
• Maintain and check establishment databases, manual filing systems and information logs, respond within timescales, and produce reports as required.
• Arrange meetings, including preparing paperwork, taking minutes and recording action points.
• Undertake reasonable additional tasks of a similar level as required.

Benefits

• Annual leave entitlement, calculated on a pro-rata basis.
• 9 days (66 hours 36 minutes) for bank, public and privilege holidays, added to annual leave allowance.
• Choice of two Civil Service pension schemes.
• Flexible working arrangements, subject to business needs and satisfactory probation.
• Season Ticket Advance eligibility after two months’ service.
• Training and development opportunities, including promotion programmes and role-relevant training.
• Security and diversity training and an individual induction programme.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed