Brokerage Administrator

Read King Commercial Real Estate • Houston, TX

6d

About The Position

As Brokerage Administrator, you will serve as the operational backbone of the leasing team, keeping deal flow, marketing, and documentation organized across a portfolio of Read King grocery-anchored and third-party retail centers. Working closely with leasing brokers and the marketing team, you will handle front-line communications, CRM administration, marketing coordination, and file management to support the brokerage’s day-to-day operations.

Responsibilities

• Field inbound sign calls and inquiries from tenants, brokers, and landlords; route calls to the appropriate broker based on the property of interest, track callbacks and follow-up status, and maintain a professional first impression.
• Administer HubSpot CRM, including contact records, deal pipelines, and lead intake; enter prospective tenant information, space requirements, and inquiry details; coordinate follow-ups; run basic pipeline and follow-up reports; and update leasing reports weekly.
• Update CoStar, LoopNet, and Crexi listings in coordination with the marketing team, keeping listings current as spaces become active, go under LOI, or are leased.
• Coordinate with the marketing team on site plan updates, availability flyers, eblasts, leasing sign installations, collateral version control, and distribution timelines for ICSC events, new listings, and lease-up campaigns.
• Maintain organized SharePoint folders and architecture for LODs, site plans, elevations, LOIs, leases, and related deal documents; ensure consistent naming and folder structures; track document versions; archive executed documents; and keep deal information current.
• Coordinate access to second-generation vacancies for prospects, contractors, and inspectors; schedule and confirm site visit logistics.
• Assist brokers with deal paperwork, calendar coordination, and meeting scheduling; support onboarding of new hires and interns on internal systems; maintain accurate property listing, lease, and tenant communication records; and handle brokerage team expense reports.

Benefits

• $75 monthly phone allowance
• Mileage reimbursement
• Medical coverage through UnitedHealthcare, with employees enrolled on their first day of employment and coverage retroactive to the start date once a plan is selected
• Dental and vision coverage available at the employee’s expense
• Short-term and long-term disability coverage available at the employee’s expense
• Additional term life insurance available at the employee’s expense
• Basic group term life insurance provided by the company
• Personal accident insurance provided by the company
• Eligibility to participate in the Company’s 401(k) Plan after six months of employment

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed