Administration - Mgr Branch Admin

BlueLinx • Springfield, MO

4d

About The Position

The Branch Admin Manager is a key leadership role reporting to the Branch General Manager. This position manages and performs administrative, accounting, and inventory functions at a distribution facility, including invoicing, stock receiving, shipping, accounts payable and receivable, and time clock approval. The manager works closely with Sales and Operations leadership, Corporate Finance & Accounting, HR, customers, vendors, and other support personnel to maintain process integrity and provide superior customer service.

The role manages the distribution center’s administrative functions, including accurate and timely transaction processing, sales orders, credit memos, purchase-order transactions, inventory data, accounts receivable and payable activities, associate onboarding, and time approval. It also coordinates shipments with Operations, reviews stock receipts and records for accuracy, and works with the branch sales team to ensure orders are processed and released.

The Branch Admin Manager leads and develops employees by selecting and hiring, setting objectives, coaching, evaluating performance, ensuring training and development, and addressing performance issues. The role may contribute to operating plans and budgets and calls for detailed analysis, problem solving, diplomacy, and cross-functional relationship building.

BlueLinx is a building-products distributor headquartered in Marietta, Georgia. The company describes its values as customer centricity, respect, collaboration, integrity, and grit. The position offers a competitive salary and a comprehensive benefits package.

Requirements

• Associate degree in Accounting or a related field.
• Six to eight years of experience preferred.
• Strong knowledge of finance and accounting transactions in a warehousing environment or distribution center.
• Strong knowledge and experience in inventory control, material/stock handling and storage, and building products.
• Detail-oriented with the ability to multitask.
• Strong problem analysis and resolution, organization, time management, communication, and interpersonal skills.
• Proficiency using Microsoft Office Suite software and relevant tools and technology.
• Ability to build consensus and be appropriately diplomatic, understand others’ roles and perspectives, and present a strong case to influence others.
• Ability to build cross-functional relationships and create results.

Nice To Haves

• Bachelor of Science or Bachelor of Arts degree in a related field preferred.
• Knowledge of process improvement and operating efficiency preferred.

Responsibilities

• Manage administrative functions at a distribution center, providing customer service and ensuring data integrity and timely transaction processing.
• Collaborate with Sales and Operations teams and foster effective working relationships.
• Process sales orders, credit memos, and purchase-order transactions accurately and on time, using relevant accounts receivable resources as needed.
• Maintain accurate inventory-related data in Agility, from receiving through cycle counts and inventory adjustments.
• Partner with Credit and Accounts Receivable to set up new accounts and manage past-due accounts.
• Ensure adherence to the expense Chart of Authority and timely completion of accounts payable reconciliations, daily warehouse inventory invoicing, and direct billing.
• Coordinate associate onboarding, time approval, and serve as a central point of contact for communications.
• Work with the branch sales team to ensure orders are processed and released.
• Review stock received, purchase orders, and computer reports for accuracy.
• Coordinate rail and truck shipments with Operations management.
• Lead the team, including selecting and hiring employees, setting objectives, coaching, and evaluating performance.
• Ensure direct reports receive applicable training and development opportunities.
• Hold direct reports accountable for individual and team performance and address performance issues promptly and appropriately.
• Contribute to development of an operating plan and budget and manage portions of the budget as applicable.

Benefits

• Medical, dental, vision, and prescription coverage.
• 401(k) with company match.
• Tuition reimbursement.
• Life insurance.
• Disability insurance.
• 15 days of paid time off, accruing from the first day.
• Eight paid company holidays.
• Comprehensive benefits package, with health care, dental, vision, life, and disability insurance starting the first day of the month.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree