Branch Administrator- Accounts Receivable

USA DeBusk•Deer Park, TX

6d•Onsite

About The Position

The AR-Administrator is responsible for providing overall administrative support for the Branch. The AR-Administrator provides routine and complex support to different departments, and ensures all day-to-day operations are completed in a timely manner. The AR-Administrator must be able to quickly adapt to a rapidly changing environment and meet deadlines.

Requirements

High School Diploma or equivalent required
2 years minimum of Accounts Receivables (AR) experience
Oracle & Microsoft 365 or related software experience required
Track software experience is required
Ability to manage time efficiently.
Ability to interact professionally with customers.
Ability to enter data accurately and efficiently into computer software and systems.
Ability to quickly learn our customers’ systems for large projects (CCM, Track, Arriba, etc.), and work with customers contacts to meet scheduled submittals.
Ability to meet all daily and weekly deadlines for all departments.
Ability to work independently in a fast-paced environment.
Ability to perform other duties as assigned.
You must pass drug and alcohol screen and all required background checks.
Must be dependable, willing to work additional hours as required and be team oriented.
Ability to regularly talk and hear; and use hands to manipulate objects or equipment.
Ability to stand and walk, stoop, bend or reach above the shoulders.
Ability to frequent and continuous do computer-based work requiring periods of sitting, close vision, and ability to adjust focus.
Must be able to make general decisions requiring judgement and perform activities requiring sustained concentration.
Ability to occasionally lift up to 25 pounds.

Responsibilities

Quickly adapt and provide support as assigned on large projects.
Learn Customer Systems and Protocols.
Obtain and maintain training requirements.
Work with all levels of involvement to support administrative function, including logistics, billing, and back up for AP and payroll entry.
Establish and maintain a relationship with new and existing vendors.
Performs other related duties as necessary or assigned.
Create workbooks based on the most recent proposal provided by the sales team, distribute them to the team, and sign off on the project folder.
Review workbooks for accuracy daily and revise as needed.
Complete Track allocations.
Update and maintain project tracker current.
Create reports regarding the status of customer accounts as requested.
Process billing and sales activities including invoices and remitting for payment in Oracle; upload/email customer invoices after approval.
Provide Branch Manager weekly summary for AR collection issues and assist in collection activities.
Maintain file system for customers.
Interact with admins and assist in customer time collection systems.
Assist with monthly close activities.