Bookkeeping Specialist

AIMRIGHT Testing & Engineering•Tulsa, OK

9d•$23 - $29•Onsite

About The Position

AIMRIGHT Testing & Engineering, LLC and AIMRIGHT Drilling Services, LLC are seeking a detail-oriented, dependable, and proactive Bookkeeping Specialist to support their engineering, construction materials testing, and drilling operations. The role maintains accurate financial records, processes vendor invoices, coordinates purchase orders and approvals, prepares customer invoices, and supports daily accounting functions. The company is open to candidates at the Associate, Specialist, or Senior Specialist level, depending on demonstrated experience and capabilities. The position is based on-site in Tulsa, Oklahoma. It is full-time, hourly, non-exempt, and scheduled for 40 hours per week. The schedule is Monday through Friday, eight working hours per day, with flexible start and end times coordinated with the supervisor. Overtime requires prior approval. Compensation is $23–$29 per hour based on qualifications, experience, and demonstrated capabilities. Eligible employees may participate in applicable company benefits programs, including health insurance, retirement savings, paid time off, vacation, and paid holidays, subject to plan terms and company policies. The role reports to the Accounting Manager / Designated Finance Leader.

Requirements

Practical experience with bookkeeping, accounts payable, accounts receivable, or related accounting functions.
Working knowledge of QuickBooks Online (QBO).
Proficiency with Microsoft Excel and Google Sheets.
Understanding of basic accounting principles, expense coding, and financial recordkeeping.
Strong attention to detail, organizational skills, and accuracy.
Ability to manage multiple priorities, follow up on outstanding items, and meet deadlines.
Effective written and verbal communication skills.
Ability to maintain confidentiality and handle sensitive financial information responsibly.

Nice To Haves

3–5 years of bookkeeping or accounting experience.
Associate's or bachelor's degree in Accounting, Finance, Business, or a related field.
Experience working in commercial construction, engineering, or construction-related professional services.
Familiarity with geotechnical engineering, construction materials testing, or drilling operations.
Experience with project-based accounting, job costing, purchase orders, and vendor management.
Experience supporting multiple business entities or departments.

Responsibilities

Receive, review, code, and enter vendor invoices into QuickBooks Online.
Assign expenses to appropriate accounts, projects, departments, and cost categories.
Follow up with supervisors and project managers for outstanding approvals and supporting documentation.
Review and match invoices against purchase orders, receipts, and approved purchases.
Identify and resolve invoice discrepancies, missing information, and duplicate charges.
Maintain organized vendor records and support timely payment processing.
Prepare and issue accurate customer invoices based on project information, completed services, and approved billing details.
Coordinate with project managers and department leaders to obtain information needed for billing.
Review invoices for accuracy, including customer information, project numbers, pricing, and supporting documentation.
Monitor outstanding invoices and assist with customer billing questions and payment follow-up calls.
Maintain accurate customer accounts and accounts receivable records.
Maintain accurate and timely financial records in QuickBooks Online.
Assist with account reconciliations, transaction reviews, and month-end accounting activities.
Prepare and maintain Excel and Google Sheets spreadsheets, trackers, and reports.
Support accurate project-related cost tracking and financial documentation.
Identify opportunities to improve accounting workflows, accuracy, and efficiency.
Assist with additional accounting and administrative responsibilities as needed.