Procurement & Bookkeeping Specialist

Fathom Robotics•Fort Worth, TX

8d•Onsite

About The Position

Fathom Robotics is hiring a Procurement & Bookkeeping Specialist to own day-to-day purchasing and bookkeeping. The role manages purchase requests, vendor records, accounts payable, and accurate, current books, while ensuring financial records meet government contract requirements. The specialist works closely with the Chief Administrative Officer and supports program teams in Fort Worth and California. As the company grows, the role will help expand the company’s use of Unanet and establish reliable, repeatable financial processes. The position includes processing purchasing activity, maintaining financial records, supporting reporting and close activities, and organizing documentation for leadership, auditors, and government customers. This is a full-time, on-site position in Fort Worth, Texas, during standard weekday hours. Approximately 15 percent travel to California is expected to support program teams and in-person administrative work. Month-end close and contract deadlines may require additional availability.

Requirements

1–2 years of experience in procurement, accounts payable, or bookkeeping.
Hands-on experience with Unanet.
Strong working knowledge of Google Workspace, especially Sheets, Drive, and Gmail.
Solid understanding of accounts payable, accounts receivable, account reconciliations, and month-end close.
Highly organized and detail-oriented, with sound judgment in handling confidential financial information.
Able to travel approximately 15 percent to California.
U.S. person status required in the defense program context.
Must be able to pass a background check and be eligible to obtain a SECRET clearance.

Nice To Haves

Procurement or accounting experience at a government or defense contractor.
Familiarity with FAR and DFARS purchasing requirements and DCAA-compliant accounting.
QuickBooks Online experience.
Associate or bachelor’s degree in accounting, finance, or business.
Experience helping a growing company establish or improve financial processes.

Responsibilities

Process purchase requests from start to finish by confirming approvals, requesting quotes, placing orders, and tracking deliveries.
Set up and maintain vendor records, including W-9s, insurance certificates, and required contract terms.
Maintain purchase order and procurement files that meet government contract requirements.
Track spending against budgets and flag issues early.
Manage accounts payable by entering, coding, and matching invoices to purchase orders and receipts, and preparing payment runs.
Support invoicing and accounts receivable.
Record transactions and reconcile bank and credit card accounts each month.
Review and process employee expense reports and travel reimbursements.
Support month-end close and prepare financial reports for the Chief Administrative Officer.
Maintain financial records in Unanet and help expand its use across the company.
Keep financial and procurement files organized in Google Workspace.
Retrieve documentation promptly to support audits and government reviews.