NAP - BOOKKEEPER

KOA•Naples, FL

About The Position

The Bookkeeper works closely with the General Manager (GM) and Assistant General Manager (AGM) to accurately record day-to-day financial transactions. The role computes, records, collects, and verifies numerical data used to maintain accounting records of financial operations. The Bookkeeper assists with accounts receivable, accounts payable, payroll, general ledger reporting, and reconciling cash dropped by the guest services team. The position also supports daily operational reconciliation, cash controls, purchase-card coding, chargeback responses, budget estimates, inventory audits, reporting, and office supply management. Work may take place indoors and outdoors, with exposure to varying weather, noise, dust, pollen, landscaping, chemicals, and moving mechanical equipment. The role may involve driving a motorized vehicle and requires use of personal protective equipment where necessary.

Requirements

High school diploma or equivalent.
At least one year of bookkeeping experience or experience in a related field.
Ability to hear and converse in English.
Understanding of basic bookkeeping and accounts payable/receivable principles.
Ability to calculate, post, and manage accounting figures and financial records.
Good communication and collaboration skills.
Proficiency with computers and proprietary software.
Comfort working in a fast-paced, high-pressure environment.
Ability to maintain confidentiality.
Availability to work nights, weekends, and holidays.
Valid driver’s license.
Good organization and time-management skills.
Ability to operate standard office equipment, including a computer, copier, and keyboard.
Ability to lift and carry up to 10 pounds regularly and up to 25 pounds or more occasionally with assistance.
Ability to stand for long periods and to bend, stoop, kneel, crouch, climb, push, pull, reach overhead, and move safely over uneven terrain.
Ability to perform repetitive motions and to stand, bend, sit, lift, and walk.
Ability to use personal protective equipment where necessary.
For driving duties, ability to meet the visual and physical demands of operating a motorized vehicle, including close and distance vision, sitting, and seeing and reading signs and traffic signals.

Responsibilities

Consult with the GM to reconcile daily business operations.
Record day-to-day financial transactions, reconcile cash, and complete the posting process.
Coordinate with the supervisor to resolve discrepancies.
Run the daily operations recap report.
Assist the GM in maintaining strict control of cash.
Code purchase cards using the chart of accounts and upload receipts.
Verify that credit card service-charge billing is correct.
Maintain vendors’ permanent files and Certificates of Insurance.
Respond to all credit card chargebacks within 24 hours.
Review budgets and prepare estimates of future expenditures based on historical data or other available information.
Enter data, maintain records, create reports, and assist with completing the monthly estimate.
Assist in inventory audits.
Prepare reports as required.
Maintain office supplies and request orders as needed.
Perform other duties, responsibilities, and activities as assigned.