Bookkeeper Assistant Billing
About The Position
Emerald Coast Autism Center (ECAC) is a 501(c)(3) nonprofit dedicated to educating and improving the lives of children and young adults diagnosed with autism and related unique abilities. ECAC uses Applied Behavior Analysis (ABA) to guide its programs. Emerald Coast Learning Center (ECLC), an ECAC subsidiary, serves clients on academic or vocational tracks. The Bookkeeper Assistant – Billing supports the finance team with billing, invoicing, accounts receivable, insurance-claim support, and accurate payment records for services provided. The role also assists with general bookkeeping, client and vendor communication, scholarship and tuition record keeping, and related administrative tasks. This is a part-time role requiring 20–30 hours per week and must be performed in Niceville, Florida.
Requirements
- Proficiency in QuickBooks or similar accounting software.
- Ability to work in Niceville, Florida.
- Ability to work a minimum of 20 hours and a maximum of 30 hours per week.
- Ability to pass a Criminal History Background Check.
- Strong written and verbal communication skills.
- Excellent organizational and time-management skills, with the ability to multitask in a fast-paced environment.
- Ability to work well as part of a team, collaborate with different departments, and work proactively and independently.
- Strong attention to detail in managing financial data and billing processes.
- Positive, energetic, and flexible attitude; self-motivated.
Nice To Haves
- Bachelor’s degree in Accounting, Finance, or a related field.
- Prior experience in billing and accounts receivable.
Responsibilities
- Prepare and send accurate, timely client invoices for services provided.
- Process and track client payments, follow up on overdue accounts, and help ensure balances are paid in full.
- Manage accounts receivable, reconcile client accounts, and apply payments appropriately in the Client Database.
- Respond to client questions about billing or payments and resolve discrepancies as needed.
- Assist with processing client co-pay invoices, including timely submission, accuracy, and follow-up.
- Assist the Bookkeeper with tasks as needed.
- Build and maintain positive relationships with clients and vendors, including regarding check payments.
- Assist the Client Navigator with timely communication to clients about outstanding balances and payment arrangements.
- Manage the ECAC Scholarship account balance and communicate awards.
- Manage FES-UA systems for enrollment and invoicing.
- Assist with preparing Annual Tuition Agreements.
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What This Job Offers
Job Type
Part-time
Education Level
No Education Listed
