Bookkeeper/Administrative Professional
About The Position
The Bookkeeper/Administrative Professional provides bookkeeping services for the firm’s clients and supports daily office operations. The role involves maintaining accurate financial records, managing multiple client deadlines, and providing a professional, welcoming experience for clients and visitors. Bookkeeping duties include recording and categorizing financial transactions in QuickBooks Online or other accounting software; reconciling accounts and resolving discrepancies; managing accounts payable and receivable; supporting month-end procedures; preparing financial reports for review; recording payroll transactions and assisting with payroll processing when included in a client’s service agreement; maintaining vendor W-9 records and assisting with Form 1099 preparation; and organizing year-end tax records. The employee communicates with clients to obtain documents, clarify transactions, and meet deadlines while maintaining confidentiality and following approval procedures. Administrative duties include supporting the Firm Administrator and professional staff, greeting clients and visitors, answering a multi-line telephone system, preparing and proofreading documents and financial statements, assembling and processing client tax returns using firm software, and maintaining organized files and office supply inventory. Additional duties may be assigned by partners, the Firm Administrator, or professional staff.
Requirements
- Prior bookkeeping experience.
- Working knowledge of double-entry bookkeeping, account reconciliations, and financial statements.
- Proficiency in QuickBooks Online and Axcess Practice.
- Strong attention to detail, organizational skills, and written and verbal communication skills.
- Ability to work independently, prioritize competing assignments, and handle confidential information.
- Ability to collaborate with on-site and remote team members and provide professional service.
- Must be legally authorized to work in the United States.
Nice To Haves
- Experience in a CPA firm or handling multiple clients.
Responsibilities
- Record and categorize financial transactions in QuickBooks Online or other accounting software, maintaining accurate coding and supporting documentation.
- Reconcile bank, credit card, loan, and payroll-related accounts; investigate and resolve discrepancies.
- Manage accounts payable and receivable, including vendor bills, customer invoices, receipts, and payment preparation for client authorization.
- Support month-end procedures through journal entries, general ledger review, and maintenance of supporting accounting schedules under supervision.
- Prepare financial reports for review by the supervising accountant.
- Record payroll transactions and assist with payroll processing when included in the client’s service agreement.
- Maintain vendor W-9 records, assist with Form 1099 preparation, and organize year-end records for tax preparation.
- Communicate with clients to obtain documents, clarify transactions, and meet deadlines while maintaining confidentiality and following approval procedures.
- Provide administrative support to the Firm Administrator and professional staff.
- Greet and assist clients and visitors, answer a multi-line telephone system, and accurately relay messages.
- Prepare, format, and proofread correspondence, reports, and financial statements; assemble and process client tax returns using firm software.
- Maintain organized files and office supply inventory.
- Perform additional duties as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
