Bookkeeper/Administrative Professional

Jlk Rosenberger Llp•Irvine, CA

8d•Onsite

About The Position

The Bookkeeper/Administrative Professional provides bookkeeping services for the firm’s clients and supports daily office operations. The role involves maintaining accurate financial records, managing deadlines across multiple clients, and providing a professional, welcoming experience for clients and visitors. This is a full-time, non-exempt, on-site position in Irvine, reporting to the Firm Administrator. Pay is $25–$35 per hour, depending on experience.

Requirements

Prior bookkeeping experience.
Working knowledge of double-entry bookkeeping, account reconciliations, and financial statements.
Proficiency in QuickBooks Online and Axcess Practice.
Strong attention to detail, organizational skills, and written and verbal communication skills.
Ability to work independently, prioritize competing assignments, and handle confidential information.
Ability to collaborate with on-site and remote team members and provide professional service.
Must be legally authorized to work in the United States.

Nice To Haves

Experience in a CPA firm or handling multiple clients is preferred.

Responsibilities

Record and categorize financial transactions in QuickBooks Online or other accounting software, maintaining accurate coding and supporting documentation.
Reconcile bank, credit card, loan, and payroll-related accounts; investigate and resolve discrepancies.
Manage accounts payable and receivable, including vendor bills, customer invoices, receipts, and payment preparation for client authorization.
Support month-end procedures through journal entries, general ledger review, and maintenance of supporting accounting schedules under supervision.
Prepare financial reports for review by the supervising accountant.
Record payroll transactions and assist with payroll processing when included in the client’s service agreement.
Maintain vendor W-9 records, assist with Form 1099 preparation, and organize year-end records for tax preparation.
Communicate with clients to obtain documents, clarify transactions, and meet deadlines while maintaining confidentiality and following approval procedures.
Provide administrative support to the Firm Administrator and professional staff.
Greet and assist clients and visitors, answer a multi-line telephone system, and accurately relay messages.
Prepare, format, and proofread correspondence, reports, and financial statements; assemble and process client tax returns using firm software.
Maintain organized files and office supply inventory.
Perform additional duties as assigned by partners, the Firm Administrator, or professional staff.