LN Concerts, Booking Coordinator

Live Nation Entertainment•Philadelphia, PA

About The Position

The Booking Coordinator supports the Lead Booker and other talent team members with buying responsibilities, including preparing and distributing offer sheets, providing administrative support, and researching and prospecting talent. The role coordinates booking details and communications among artists, venues, internal teams, and partners; supports contracts, payments, settlements, show documentation, ticketing requests, expenses, and travel; and researches emerging artists while contributing ideas and best practices to the booking team.

Requirements

At least 5 years of experience in data analysis.
Proficiency with Microsoft Outlook, including group scheduling, and strong familiarity with Excel and database programs.
Ability to work with accounting and financial departments.
Ability to navigate internal sales administration systems for daily tasks.
Ability to use the internet for communication and research.
Professional verbal and written communication skills.
Strong work ethic, fast learning ability, and a high sense of responsibility in a changing environment.
Ability to handle sensitive matters and exercise excellent judgment.
Ability to work independently and collaboratively while managing multiple prioritized tasks.
Strong attention to detail.
Ability to multitask in a busy, fluid environment.
Passion for live music and the music industry.

Nice To Haves

At least 2 years of experience as an assistant is preferred.
Experience with contracts is a plus, but not required.
Eagerness to support others in venues and the office.

Responsibilities

Create and prepare deal sheets in Rome.
Obtain holds from venues and place and release holds in Rome.
Obtain show details from artist representatives and serve as a communications liaison between artists and venues.
Coordinate with artists and internal staff to establish announce and on-sale dates.
Complete and distribute Show Confirmations and Event Status Sheets to internal staff, venues, and partners.
Update and maintain offer templates and venue and artist information in Rome.
Create and distribute reports to relevant internal and external stakeholders.
Learn settlement procedures and support settlements at shows as needed.
Execute artist contracts and venue leases according to company guidelines and return them to artist agencies and venue partners.
Complete artist deposit payments.
Complete artist and venue show settlements on show night and after shows as needed, and deliver completed settlement information to the finance team.
Manage show files and ensure essential documents, including headliner and support contracts, riders, and W-9s, are present before the show.
Assist with industry and guest ticketing requests and serve as an on-site liaison as needed.
Complete expense reports and book travel as needed.
Research new and emerging artists and share information with the Lead Booker and booking team.
Participate in booking team meetings and discussions and contribute ideas about artists, processes, and best practices.

Benefits

Medical, vision, dental, and mental health benefits for employees and their families.
Access to a health care concierge and Flexible Spending Accounts or Health Savings Accounts.
Free concert tickets.
Paid time off, including paid holidays, sick time, and personal days.
401(k) program with company match.
Stock reimbursement program.
New parent programs, including caregiver leave.
Fertility, adoption, foster, or surrogacy support.
Career and skill development programs through School of Live.
Tuition reimbursement and student loan repayment.
Volunteer time off.
Crowdfunding match.