LN Concerts, Production Coordinator

Live Nation Entertainment•Philadelphia, PA

About The Position

The Production Assistant supports the planning, execution, and financial administration of live events from pre-production through show settlement. Working with Production Managers and cross-functional teams, this role coordinates event logistics, budgets, administrative processes, and communications with vendors and touring personnel. The position provides organized, proactive support in a fast-paced environment to help keep production operations efficient and financially accurate while contributing to successful live event experiences.

Requirements

1–3 years of related work experience.
High school diploma or equivalent, or greater.
Ability to work in a fast-paced environment.

Nice To Haves

Proficiency in Microsoft Office.

Responsibilities

Assist with show-related duties from before the on-sale date through event completion.
Coordinate employee scheduling and payroll, manage vendor rentals, and process invoices and payment confirmations.
Prepare show budgets, forecasts, cash reconciliations, and show recaps.
Settle shows.
Assist Production Managers with expense reports and other administrative tasks as needed.
Schedule and participate in in-person and Zoom meetings.
Facilitate interdepartmental communication and organization.
Support production department personnel with job functions as needed.
Review show riders to advance office and dressing-room touring needs.
Work with Production Managers to procure required show rental items.
Liaise backstage with tour staff and dressing-room coordinators to support a comfortable working environment.
Procure automobile rentals and coordinate staff assignments to vehicles.
Document rental vehicle usage, including mileage, fuel costs, maintenance, and damage.
Enter department payroll as directed by the Production Manager and Payroll Coordinator, and develop reports as required.
Liaise with local caterers to ensure proper advance communication among all parties.

Benefits

Medical, vision, dental, and mental health benefits for employees and their families.
Access to a health care concierge and Flexible Spending Accounts (FSA) or Health Savings Accounts (HSA).
Free concert tickets.
Paid time off, including paid holidays, sick time, and personal days.
401(k) program with company match.
Stock reimbursement program.
New parent programs, including caregiver leave.
Fertility, adoption, foster, or surrogacy support.
Career and skill development programs through School of Live.
Tuition reimbursement and student loan repayment.
Volunteer time off.
Crowdfunding match.