Billing Specialist
About The Position
The Billing Specialist processes client bills using accounting software, electronic billing systems, and third-party vendor sites. The position supports attorneys and secretaries with accurate time and disbursement entries, completes billing by established deadlines, and provides assistance to management and the Client Accounting team. The role prepares billing for assigned attorneys and/or clients, assists with billing questions, works with clients on billing guidelines and e-billing setup, and processes time, disbursement, and billing reports. It also reviews client intake information and maintains accurate client and e-bill database records. Additional work includes researching client credit and trust amounts, reconciling accounts, supporting month-end close, and providing backup to the Client Accounting team. The position is in-office Monday through Friday for the first 90 days, then transitions to a hybrid schedule. After the initial period, in-office days are flexible with approval, though additional office attendance may be required based on business needs. The hybrid structure may change. The stated Colorado and Nevada pay range is $26.15 to $43.58 per hour, and a discretionary performance-based bonus may be available.
Requirements
- At least 3 years of related experience, or an Associate Degree and equivalent experience.
- Fundamental knowledge of accounting software and basic accounting principles.
- Analytical skills to apply knowledge to practical situations, foresee problems, and effect solutions.
- Ability to work independently under pressure and meet preset deadlines accurately with consistently high production.
- Exceptional attention to detail and proofreading skills.
- Above-average typing and ten-key skills.
- Proficiency in Microsoft Office, including Outlook, Word, and Excel.
- Good organizational and planning skills to prioritize and complete assigned bills accurately and on time, and to assess, recommend, and implement improved work procedures.
- Good interpersonal and communication skills to work effectively with personnel at all levels within the firm.
- Dependability, willingness to meet position requirements, and ability to accept a wide variety of assignments with a positive attitude and team spirit.
- Absolute confidentiality and discretion.
Responsibilities
- Prepare and handle all aspects of billing for assigned attorneys and/or clients.
- Assist attorneys and staff with billing questions.
- Work directly with clients on billing guidelines, e-billing setup, and other billing questions or issues.
- Process time, disbursement, and billing reports for attorneys, staff, and clients.
- Review client intake memos for billing guidelines, e-billing requirements, billing rates, and client and contact information; verify and update data in client and e-bill databases.
- Assist the Client Accounts Supervisor with researching client credit and trust amounts, account reconciliations, and other research projects.
- Assist with accounting functions necessary for month-end closing.
- Perform backup duties for the Client Accounting team as needed.
- Maintain proficiency in accounting software, Word, and Excel.
- Participate in training and preparation for regional conferences and software upgrades related to billing functions.
Benefits
- 37.5-hour scheduled work week for most staff employees
- Wellness program
- Paid time off
- Holiday pay
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- AD&D coverage
- Employee assistance program
- Short-term disability insurance
- Long-term disability insurance
- Voluntary supplemental life, accident, critical illness, and hospital indemnity insurance
- 401(k) retirement plan with company match
- Educational assistance programs
- Free or discounted legal services
- Volunteer opportunities through the Holland & Hart Foundation
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What This Job Offers
Job Type
Full-time
Education Level
Associate degree
