Billing Specialist

Hendrick•Cary, NC

18d•Onsite

About The Position

The Billing Specialist maintains accurate vehicle inventory records and records profit from vehicle sales. The role handles vehicle deal posting, incentive payments, contract fundings, payoff transactions, commissions, and related schedules. The position is based primarily at a desk in an office setting and includes frequent clerical and administrative work, along with interaction with vendors, managers, dealership personnel, and employees. This position has no direct supervisory responsibilities.

Requirements

Associate’s degree or equivalent from a two-year college or technical school; alternatively, six months to one year of related experience and/or training, or an equivalent combination of education and experience.
Accounting field of study or work experience.
Strong organizational skills.
Intermediate knowledge of Microsoft Office products.
Ability to learn the Dealership Management System, spreadsheet software, accounting software, and inventory software.
Ability to understand and follow instructions and communicate effectively with vendors and company personnel.
Ability to read and comprehend instructions, correspondence, and memos.
Ability to add, subtract, multiply, and divide, and calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Ability to solve practical problems and deal with varied concrete situations with limited standardization.
Regular and predictable attendance.
Previous accounting experience in a high-volume environment is desired.

Nice To Haves

Previous accounting experience in a high-volume environment.

Responsibilities

Maintain inventory schedules and inventory reconciliation records.
Record profit from vehicle sales and salesperson commissions.
Verify prompt payment of factory incentives; post incentive payments; and challenge and apply for unpaid old incentives.
Post retail, loaner, and fleet deals and add them to the deal log; maintain a correct deal log.
Receive daily ACH contract fundings and process floor plan payoffs.
Balance gross profit with the manager’s monthly front end.
Ensure timely receipt of trade titles and assist the bank with floor plan audits.
Complete the First Look Water Report.
Maintain Contracts in Transit, We Owe, Incentives, Trade Payoff, Lien Payoff, and Inventory Reconciliation schedules.
Build relationships and communicate with dealership personnel, accounting managers, and HAG.
Maintain CSI at or above company standards and keep an organized, clean, and safe work area.
Participate in required training and accurately record all hours worked in the company timekeeping system.
Follow safeguards, company policies and procedures, and applicable federal, state, local, and company safety rules.
Demonstrate the company’s Core Values and perform other duties as assigned.