Billing Specialist

Calista Corporation•Anchorage, AK

About The Position

The Billing Specialist performs advanced billing services for high-volume, complex government and commercial contract activities across multiple entities. The role requires knowledge of contract compliance, strong analytical skills, and the ability to deliver accurate and timely invoices in accordance with contractual, regulatory, and company requirements. This position has no supervisory responsibilities. The position supports billing operations, account reconciliation, receivables monitoring, reporting, collections documentation, and internal and external audits. It works with accountants, project managers, and the Billing Specialist Lead at corporate and subsidiary levels to resolve issues and implement approved corrective actions. The role may require occasional weekend and/or evening work, in a work environment with a moderate noise level.

Requirements

High school diploma or GED equivalent.
Three years of billing experience, preferably including exposure to government contracts.
Knowledge of billing terminology, practices, and procedures.
Experience billing fixed-price, cost-plus, and time-and-materials projects.
Knowledge of government and commercial contract billing requirements.
Ability to process high volumes of billing data accurately and with attention to detail.
Ability to prioritize tasks, multitask, and meet multiple deadlines in a high-volume environment.
Basic understanding of accounting principles, fair credit practices, and collections regulations.
Ability to calculate, post, and manage accounting figures and financial records.
Effective written and verbal communication skills for interaction with team members, project managers, and clients.
Proficiency with computerized accounting systems and Microsoft Office applications.
Ability to visualize, articulate, and solve complex problems and concepts, and make decisions based on available information.
Ability to use judgment and discretion.
Ability to handle stressful situations and effectively plan and organize duties to meet deadlines.
Ability to pass a drug, background, reference, and credit check.

Nice To Haves

Associate degree in Accounting, Finance, or a related field.
Experience with compliance and audits.
Experience with WAWF and other billing systems.
Experience with Deltek Costpoint or other ERP/billing systems; Deltek Costpoint is preferred.

Responsibilities

Review and interpret complex government and commercial contract terms and conditions to ensure billing accuracy and compliance.
Assist in creating and maintaining contract funding and billing logs, including balancing them using Excel and Costpoint.
Create and maintain electronic and hardcopy billing files and ensure documentation meets audit and regulatory requirements.
Analyze unbilled detail and reconcile accounts for accuracy and reasonableness of expenses before invoices are processed.
Prepare, review, and submit complex, high-volume batched invoices, ensuring accuracy, compliance with contract terms and company policies, required backup, and submission within contract department deadlines.
Prepare and submit accurate invoices using Wide Area Workflow (WAWF) or other customer-designated methods.
Work with accountants, project managers, and the Billing Specialist Lead at corporate and subsidiary levels to resolve issues and implement approved corrective actions.
Assist in monitoring unbilled receivables and recommend adjustments.
Verify billing accounts against the accounts receivable ledger to ensure payments are accounted for and properly posted.
Identify billing discrepancies and propose solutions to the Billing Specialist Lead; implement adjustments only as directed.
Generate and interpret accounts receivable aging reports.
Generate and provide billing-related reports to subsidiaries, clients, and joint venture partners as required.
Support collection of past-due receivables by providing documentation and support using Accounts Receivable Collection and Write-off Forms.
Support internal and external audits, including DCAA voucher reviews, by supplying necessary documentation and explanations.
Support the Billing Specialist Lead in maintaining contract-specific billing procedures using the Billing Processes Template.
Ensure billing activities comply with external regulations, industry standards, and internal guidelines.
Work in a constant state of alertness and in a safe manner.
Perform other duties as assigned.