Billing Specialist
About The Position
STV is seeking a Billing Specialist to join its Project Accounting group. This hybrid position requires working in the office three days per week and may be based in STV’s Douglassville, Pennsylvania; Newark, New Jersey; Lawrenceville, New Jersey; Dallas, Texas; or Frisco, Texas office. The Billing Specialist actively manages portfolio-based billing for assigned projects. Under minimal supervision, the specialist works with the project analyst and other project accounting staff to ensure accurate and timely invoicing. The role includes preparing invoices in compliance with contract terms, reviewing project and contract billing information, maintaining invoice documentation and approvals, addressing billing issues, and supporting related accounting activities. The position requires a high school diploma or GED and at least five years of related experience. A bachelor’s degree in accounting, finance, or business management/administration is preferred, or equivalent years of experience may be demonstrated. Strong planning, organizational, and communication skills and strong proficiency in Microsoft Excel are required; A/E/C industry experience is preferred. This position is not eligible for sponsorship. The compensation range is $58,030 to $65,943.
Requirements
- High school diploma or GED.
- At least 5 years of related experience.
- Strong planning, organizational, and communication skills.
- Strong proficiency in Microsoft Excel.
- Bachelor’s degree in accounting, finance, or business management/administration, or equivalent years of experience (degree preferred).
Nice To Haves
- Experience in the architecture, engineering, and construction (A/E/C) industry.
Responsibilities
- Draft accurate project invoices in compliance with contract billing terms for an assigned portfolio of projects.
- Audit billing information on the EO and in the ERP system during project setup.
- Review contracts, modifications, supplements, amendments, and task orders, including compensation terms, contract terms, invoice formats, invoicing frequency, supporting-document requirements, and approved billing amounts.
- Create invoicing templates that meet contract requirements, with support from the Billing Supervisor.
- Route invoices to the Project Analyst and Project Manager for approval before finalizing them.
- Maintain document control of working and final invoice files and approvals.
- Request invoice reinstatements as needed, ensure reinstated invoices are rerun, and verify there are no unallocated credits at month end.
- Review work in progress (WIP) for alignment with revenue and report to the Project Analyst if further analysis is needed.
- Develop solutions to billing issues and work with systems design to implement new features.
- Submit invoices to clients or client portals when requested.
- Support invoicing of retention balances at the direction of the Project Analyst or Project Manager.
- Support reconciliation of annual or end-of-project overhead audits as required.
- Advise corporate accounting (AR) on applying cash receipts to the appropriate project and invoice.
Benefits
- Health insurance, including an option with a Health Savings Account
- Dental insurance
- Vision insurance
- Flexible Spending Accounts for healthcare, dependent care, and transit and parking where applicable
- Disability insurance
- Life insurance and Accidental Death & Dismemberment
- 401(k) Plan
- Retirement Counseling
- Employee Assistance Program
- Paid Time Off
- Paid Holidays
- Back-Up Dependent Care
- Parental Leave
- Continuing Education Program
- Professional Licensure and Society Memberships
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
