Billing Specialist
About The Position
KPFF is seeking a detail-oriented Billing Specialist to support the financial management and successful delivery of projects across multiple disciplines in its Seattle office. The role partners with project managers, technical staff, and leadership to oversee project financial performance, maintain accurate project accounting records, and provide financial insights for decision-making. Under minimal supervision, the Billing Specialist performs project accounting and financial administration tasks to help ensure projects are set up, monitored, and closed out efficiently and to support the office’s financial health. The position is based in a collaborative, professional office environment in Downtown Seattle.
Requirements
- Associate degree with an accounting or finance emphasis.
- At least 2 years of related billing experience.
- Solid understanding of basic accounting processes.
- Proficiency in MS Excel and the Office Suite.
- Strong organizational, time-management, and problem-solving skills.
- Ability to work independently or as part of a team and take initiative.
- Excellent verbal and written communication skills.
Nice To Haves
- Experience with the BST 10 Global accounting system.
- Experience in an engineering firm or another professional services firm.
- Experience billing public works agencies such as WSDOT, King County, Sound Transit, and SDOT.
Responsibilities
- Process and track client billing invoices accurately and promptly.
- Read contracts and interpret billing requirements.
- Set up projects, including bill structures, rates, and classification information.
- Enter payables for sub-consultant invoices.
- Create cost reports using BST 10 Global accounting software.
- Prepare project cost reports for clients with special requirements.
- Manage project accounts receivable.
- Work with Project Coordinators and Project Managers on reporting and invoice approvals.
Benefits
- 401(k) retirement savings plan with employer contributions.
- Medical insurance.
- Dental insurance, with a no-premium option.
- Vision insurance, with a no-premium option.
- Health Savings Account (HSA) option with employer contribution.
- Medical Flexible Spending Account (FSA) option.
- Dependent Care FSA option.
- Employee Assistance Program.
- Group life insurance.
- Short-term disability insurance.
- Long-term disability insurance.
- Seven paid holidays and two floating holidays.
- 10 vacation days annually, increasing with years of service.
- 10 days of personal and sick time to care for yourself and family members.
- Up to one week (five business days) of paid jury duty per year.
- Six weeks of supplemental paid family leave.
- Travel accident insurance.
- Subsidized ORCA bus/rail pass.
- Performance-based bonuses.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
