Finance - Billing Specialist

Helix Traffic Solutions, LLC•Christiana, TN

9d•$25 - $26

About The Position

The Billing Specialist is responsible for reviewing, analyzing, and performing billing functions for a variety of projects. The role works daily with internal branch offices and with external customers as needed, including prime contractors, subcontractors, and state agencies. It supports accurate and timely billing, subcontract administration, progress billing, reporting, and general administrative operations.

Requirements

High school diploma required; college courses preferred.
Proficiency in Microsoft Word, Excel, and Outlook.
Knowledge of standard office equipment.
Strong written and verbal communication skills.
Ability to prioritize projects and strong problem-solving skills.
Strong attention to detail, time management, and organizational skills.
Ability to maintain professionalism and a positive service attitude at all times.
Ability to work independently and in a team environment.
Ability to maintain confidentiality and willingness to sign the STC Confidentiality Agreement.

Nice To Haves

Construction background is a plus.
College courses preferred.

Responsibilities

Obtain and analyze source billing documents, including quotes, contracts, field sheets, and billing tickets, and match them to purchase orders, pay applications, or other customer submittal requirements.
Communicate effectively with internal company contacts and external customers, including prime contractors, subcontractors, and state agencies, as required.
Process batches at regular intervals as directed, such as daily, weekly, or monthly.
Use Excel for data analysis and reporting.
Collaborate with team members to improve processes and maintain efficient workflows.
Assist with subcontract processes as necessary, including work reconciliation, related deductions, payment disbursement, lien waivers, and required state filings.
Assist with progress billing and related reviews.
Maintain workbooks related to work performed, which may include analysis of key metrics and aspects of asset tracking.
Ensure timely and accurate output to meet deadlines.
Perform general administrative support duties, including answering phones, filing, sending invoices, and assisting customers.
Perform other duties as assigned.