Billing and Finance Coordinator

Sunny Services•Tallahassee, FL

About The Position

Sunny Pediatric Services is a multidisciplinary pediatric therapy practice providing speech therapy, occupational therapy, physical therapy, feeding therapy, and lactation support to infants and young children. The Billing and Finance Coordinator oversees billing and financial processes, including Medicaid and commercial insurance claims, authorizations, payment tracking, and QuickBooks financial management. The role works closely with the owner/executive and administrative team to maintain accurate financial records, support efficient operations, and ensure timely reimbursement. The position also provides executive and administrative support and may assist families with general inquiries when the Front Desk Coordinator is absent. The ideal candidate has hands-on medical billing experience, preferably in pediatric therapy or healthcare, and is organized, proactive, dependable, and able to manage multiple responsibilities independently.

Requirements

Hands-on experience working directly with medical billing and claims processing.
Demonstrated experience billing Medicaid and commercial insurance payers.
Degree, diploma, or formal education in Medical Billing and Coding, Health Information Management, or a related field.
Experience with claim submission, payment posting, denial management, and accounts receivable follow-up.
Strong organizational skills and exceptional attention to detail.
Professionalism and discretion when handling confidential patient and financial information.

Nice To Haves

Medical billing experience within a pediatric therapy or healthcare practice.

Responsibilities

Manage the full medical billing cycle, including claim submission, payment posting, claim corrections, and follow-up on unpaid or denied claims.
Investigate billing denials, resolve claim rejections, and appeal claims when appropriate.
Monitor accounts receivable, outstanding balances, underpayments, and aging reports to support timely reimbursement.
Obtain, submit, and track prior authorizations and service approvals for therapy services.
Monitor authorization expiration dates, approved visits, service limits, and remaining units to prevent interruptions in care.
Manage day-to-day financial record keeping through QuickBooks.
Monitor income, expenses, accounts receivable, and accounts payable.
Assist with payroll preparation, expense tracking, and budget monitoring as assigned.
Provide administrative and organizational support to the owner/executive.
Assist with financial reports, spreadsheets, special projects, and operational tasks.
Help maintain organized systems, records, and documentation.
Answer incoming phone calls and assist families with general inquiries when the Front Desk Coordinator is absent.