Data and Billing Coordinator

SENIOR FRIENDSHIP CENTERS INC•Sarasota, FL

2d•Remote

About The Position

Senior Friendship Centers is hiring a Nutrition Data and Billing Coordinator to oversee data production and billing for the Nutrition Department and ensure data quality. The position performs daily data entry and reporting, helps track contract spending in accordance with program regulations, and supports the Nutrition Director. The coordinator works with client, vendor, billing, and program data and helps ensure accurate and timely reporting to fiscal and AAA. This is a primarily remote, part-time role of approximately 27.5 hours per week, Monday through Friday during regular business hours. The employee must live within commuting distance of the Sarasota campus for training and required in-person meetings with advance notice. Schedule flexibility is required to meet reporting and information-gathering deadlines. Travel within the counties served by Senior Friendship Centers may be required; reliable transportation, a valid driver’s license, and proof of insurance are required for work-related travel. The position has no supervisory responsibilities. Applicants must pass a fingerprint-based Level II background screening and pre-employment substance abuse testing, and be authorized to work in the United States. Senior Friendship Centers is a drug-free and smoke-free workplace.

Requirements

Knowledge of data preparation procedures and requirements.
Excellent written and verbal communication skills.
Ability to manage multiple projects and meet deadlines.
Excellent interpersonal and customer service skills.
Ability to prioritize tasks and adapt to organizational needs.
Must be friendly, flexible, able to handle challenges, and able to work with limited supervision.
Excellent attention to detail and time management skills.
Intermediate computer skills, including experience with Microsoft Office Suite (Word, Excel, and Outlook), basic computer software and hardware, and ability to learn the organization’s systems quickly.
Any equivalent combination of training and experience that provides the knowledge, ability, and skills to perform the essential functions.
Must live within commuting distance of the Sarasota campus for training and required in-person meetings.
Must have reliable transportation, a valid driver’s license, and proof of insurance for work-related travel.
Must pass a fingerprint-based Level II background screening and pre-employment substance abuse testing.
Must be authorized to work in the United States.

Nice To Haves

Two years of experience with data and billing management is preferred.

Responsibilities

Assist with client reports, logs, and case-file documentation.
Assist with data entry of vendor billing and verification of worker sheets.
Follow up on client services when needed.
Conduct and organize quarterly and annual client satisfaction surveys.
Follow up with vendors regarding client complaints and concerns.
Assist with annual vendor monitoring.
Research and inform clients about community resources.
Run database reports as requested.
Review prepared data for adequacy, accuracy, and compliance with requirements.
Develop and coordinate procedures for daily data entry, worksheets, billing, filing systems, and vendor invoice reconciliation.
Work with the Nutrition Director to implement procedures for internal grant expenditure monitoring and monitor budget status and expenditures against goals.
Coordinate with database programs to ensure program data is recorded appropriately and accurately.
Prepare timely and accurate reports for fiscal and AAA, including monthly, quarterly, and other reports.
Develop and implement billing procedures for subcontractors and resolve vendor billing conflicts when necessary.
Provide administrative support to the Nutrition Director as needed.
Report suspected abuse or neglect as required by state guidelines.
Comply with HIPAA regulations, OSHA laws, safety guidelines, personnel policies, and organizational safety and incident policies.
Attend required staff meetings, training, and seminars.