Billing Specialist

Rosendin•El Paso, TX

18d

About The Position

The Billing Specialist invoices assigned accounts and ensures invoices are submitted accurately, completely, and on time in accordance with established billing processes. The role supports timely collections, maintains accurate billing records, reviews project billing status and reports, and works with customers, general contractors, project teams, operations, accounts receivable, and credit to resolve billing issues and support timely payment. The position also performs general clerical duties. The listed duties describe the general scope of the role; additional duties may be assigned based on the business unit.

Requirements

Bachelor’s degree in Accounting, Finance, or a business-related field; education, training, and relevant experience may be combined.
At least 1 year of experience in a billing-related role in a construction setting.
Ability to work closely with operations and finance departments.
Ability to learn and adapt quickly to new invoicing procedures.
Attention to detail and strong analytical skills.
Computer proficiency, including Microsoft Office applications such as Outlook, Word, and Excel.
Ability to prioritize and manage multiple tasks and changing priorities.
Ability to work under pressure and adapt to changing requirements with a positive attitude.
Oral and written communication skills appropriate for the position.
Self-motivation, proactivity, and ability to work effectively as part of a team.
Ability to interact effectively and professionally with employees at all levels, vendors, clients, and others.

Nice To Haves

Experience with accounting/billing and Cost Plus Billing.
Experience with Oracle.

Responsibilities

Invoice assigned accounts accurately, completely, and on time according to established billing procedures.
Research and resolve incomplete invoices that cannot be billed.
Collect payments for assigned accounts in a timely manner.
Prepare time-and-material billings for submission to customers.
Maintain accurate and up-to-date billing records.
Help achieve and maintain corporate billing metrics.
Review data and reports, identify issues, and communicate or resolve them with customers and operations teams.
Maintain rapport with billing specialist counterparts at general contractors or customers to support timely payment.
Collect lien releases and maintain an up-to-date log of jobs requiring releases.
Work with the A/R Specialist and credit team to facilitate collections.
Review billing status for ongoing projects to ensure month-end cutoff dates are met.
Generate and review billing department reports and reconciliations.
Perform general clerical duties, including copying, faxing, mailing, and filing.
Work with project teams to investigate and resolve issues so jobs are billed accurately and within appropriate time frames.