Billing Specialist
About The Position
The Billing Specialist generates several types of invoices and billings, working closely with Project Managers and Project Coordinators to ensure invoices are processed accurately and on time. The role includes preparing contract billings, billing forms, lien waivers, and invoice cost backups, as well as working with customer billing portals and helping resolve billing issues. The position works between 7 AM and 5 PM, Monday through Friday; overtime may be required. The employee must be able to work from home and have access to a printer and scanner. A notary certification must be obtained and maintained within six months of employment.
Requirements
- Associate degree in Accounting.
- One to two years of accounting experience.
- Proficiency using a PC and Microsoft Office Suite.
- Accurate data entry and proofreading skills; typing speed of 7,000 to 11,000 keystrokes per hour is preferred.
- Ability to obtain and maintain notary certification within six months of employment.
- Must be able to work from home and have access to a printer and scanner.
Nice To Haves
- Construction billing experience.
- Knowledge of Viewpoint.
- Knowledge of Microsoft Suite, including intermediate Microsoft Excel skills.
- Typing speed of 7,000 to 11,000 keystrokes per hour.
Responsibilities
- Review contract specifications to identify relevant billing and compliance information.
- Work with assigned Project Managers and Project Coordinators to generate monthly billings and perform related tasks.
- Prepare AIA (G702-G703) contract billings.
- Prepare billing forms, lien waivers, and second-tier lien releases as required.
- Invoice Guaranteed Maximum Price (GMP) contracts and compile the associated invoice cost backup.
- Work with customer billing portals.
- Apply general knowledge of sales and use tax to ensure customers are billed correctly.
- Assist with change orders.
- Act as a liaison between internal and external customers to resolve billing issues.
- Prioritize, organize, and multitask to meet multiple deadlines within company expectations.
- Handle sensitive materials and information.
- Solve problems and meet daily challenges.
- Perform other related duties as assigned.
Benefits
- Flexible benefits package for regular/full-time team members.
- Career development and continued education programs.
- Competitive, merit-based compensation and career path development.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
