Billing Specialist

Parkland US People Corp•Minot, ND

6d•$20 - $25

About The Position

The Billing Specialist prepares bills and invoices, calculates sales tickets and charge slips, and verifies billing against the accounts receivable ledger. The role processes information-system changes to support accurate and efficient billing and financial close. It also supports branch inventory ordering, customer orders, account information, and related billing and accounting processes. The position requires accurate, timely work, customer service, confidentiality, and coordination with branch staff, drivers, management, the Credit Department, Accounts Payable, and the Safety Department. The employee is expected to plan and prioritize assignments, meet deadlines, maintain technical accuracy and good working relationships, follow safe work and risk-management practices, and complete duties as assigned.

Requirements

High school diploma or GED.
Minimum of 1–2 years of accounts receivable, accounts payable, or bookkeeping experience.
Strong analytical skills and accurate data-entry skills.
Ability to process large amounts of work under tight deadlines.
Excellent customer service skills.
Strong oral and written communication, presentation, and listening skills.
Knowledge of generally accepted accounting principles (GAAP), including basic bookkeeping and accounts receivable.
Technical proficiency with Microsoft applications, including Outlook and Excel, and other computer software such as the Internet and POS systems.
Demonstrated ability to multitask in a fast-paced environment and maintain confidentiality.
Strong planning, organizing, and analytical skills.
Must be legally eligible to work in the country of application.
Final candidates must undergo a confidential pre-employment background check, which may include educational, criminal, credit, drug and alcohol, and/or fitness-for-duty testing.

Responsibilities

Generate and send inventory information to each branch for weekly ordering, and process orders received from other branches.
Generate and send invoices at least weekly for each branch and twice weekly for the Minot branch.
Compare bulk oil tank monitor readings with warehouse fill reports, and communicate discrepancies to the Business Office Manager, Lubes.
Enter weekly buy-back data into the ordering system and reconcile buy-back accounts monthly.
Enter drivers’ drop-off information from bills of lading into driver payroll slips.
Assist customers by taking orders by phone, email, or walk-in; provide customer account updates or information to the Credit Department; and enter weekly customer rebates (SPAs) into the ordering system.
Maintain records for tracking and organizing Business Development Funds (BDF).
Process billing for monthly oil samples sent by customers.
Order and print tank and drum product labels.
Retrieve orders or invoices from the ordering system hourly, process customer orders for drivers, and communicate with management and the Safety Department to support driver safety.
Create orders in the ordering system and purchase orders in the accounting system; receive completed purchase orders into inventory and provide paperwork to Accounts Payable.
Participate in general staff and internal meetings and serve on committees as applicable or as directed by the Marketing Manager.
Maintain confidentiality of company, employee, client, and customer information, sharing it only on a need-to-know or right-to-know basis.
Review and assess department processes and procedures, analyze job functions for efficiency, and develop new work processes as necessary.
Communicate internal issues and recommendations to the Lubricants Business Office Manager.
Demonstrate safe work and risk-management practices; attend monthly safety and security meetings, report safety and security issues, and report and process incidents or unsafe acts in accordance with policy and procedure.
Set priorities, meet deadlines, plan and carry out assignments, resolve conflicts, coordinate and inform others, ensure work accuracy, and maintain effective internal and external working relationships.
Meet performance expectations and complete duties as assigned.

Benefits

Medical insurance with a wellness program that includes up to $2,200 per year in HSA contributions.
Dental insurance.
Vision insurance.
Company-paid life insurance.
Long-term disability insurance.
Short-term disability insurance.
401(k) with a 5% company match.
Paid time off.
Paid parental leave.
Tuition reimbursement.