Billing Specialist

Housing Matters • Santa Cruz, CA

10d • $30 - $35

About The Position

The Billing Specialist is part of Housing Matters’ financial compliance team and provides expertise in creating invoices and tracking payments related to government grants and other contracts. This is a full-time, hourly, non-exempt position with a regular Monday–Friday schedule and 40 hours per week. The starting wage is listed as $30.00, $30.90, $31.83, $32.78, $33.76, or $34.77, with the offer dependent on experience.

Requirements

• High school diploma or equivalent.
• Proficiency with Microsoft Office applications such as Excel and Word.
• Thorough knowledge of general accounting principles, practices, and procedures.
• Thorough knowledge of grant and contract compliance.
• Thorough knowledge of contract terms and conditions.
• Thorough knowledge of Excel and Google Suite.

Nice To Haves

• Additional college coursework is preferred.
• Three years of business office experience is preferred.
• Experience with Sage Intacct is a plus.

Responsibilities

• Maintain complete and accurate files for assigned contracts and stay current with program and contract changes.
• Understand financial requirements of assigned contracts and ensure functions follow applicable federal, state, and county guidelines, including expense eligibility and appropriate documentation.
• Coordinate coding of expenditures related to assigned contracts.
• Coordinate with program staff to complete non-financial contract reports and ensure assigned contracts are submitted on time.
• Work with program staff to review ongoing budget-to-actual reports and manage adjustments and corrections when preparing monthly invoices.
• Prepare and send invoices and required reports to assigned agencies.
• Assist with contract and revenue tracking to ensure revenue and expenses are booked in the correct general-ledger periods and assigned contracts are not overbilled.
• Communicate effectively with staff at varying levels, including grantors and funders, and respond promptly to requests and inquiries.
• Assist with preparation of contract budgets and budget modifications.
• Assist with external agency and financial audits as needed.
• Support the accounting department as needed.

Benefits

• Medical coverage, with six plan options and 100% employee coverage on select plans.
• Dental coverage with 100% employee coverage.
• Vision coverage with 100% employee coverage.
• Life insurance through UNUM with 100% employee coverage.
• 403(b) retirement savings, matched dollar-for-dollar up to 3% with no vesting period.
• Employee Assistance Program and Travel Assistance.
• PTO.
• One paid floating holiday.
• Nine paid holidays.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED