Billing Specialist

Schnabel Engineering•Glen Allen, VA

29d•$29 - $33•Hybrid

About The Position

Schnabel is seeking a Billing Specialist to join our corporate Glen Allen, VA office. The Billing Specialist will provide project billing support to project managers throughout the company. This position will report to the Billing Team Lead. Candidates will be required to work in-office three days a week.

Requirements

Minimum of 3 years of billing/accounting experience, preferably in the architecture/engineering industry
Knowledge of contract types and related billing requirements in a government contracting environment
Possess a strong understanding of project workflow from initial project setup to project completion within a professional services environment
Thorough attention to detail and strong organizational skills
Ability to prioritize and manage multiple projects in a fast-paced environment
Ability to work independently and in a teaming environment
Aptitude to understand contracts and apply knowledge.
Strong communication skills, both written and verbal
Strong organizational skills
Strong attention to detail
Demonstrated ability to work well under pressure
Demonstrated proficiency in Microsoft Office suites, specifically Excel

Nice To Haves

Experience working within an ERP billing application; preferred experience in any Deltek ERP system (Costpoint, Vision, VantagePoint, GCS)
Bachelor’s Degree or equivalent
Experience with maintaining professional and collaborative relationships with stakeholders

Responsibilities

Review contracts to verify or set up billing terms for various contract types, including T&M, lump sum, and cost plus
Maintain contract and billing documents and supporting documentation
Ensure consistent and accurate billing-related data quality within the ERP system
Prepare project invoices and pay application submittals (including lien releases) monthly
Review and confirm quality of all invoices submitted internally and externally for review and/or processing
Work with project managers to ensure bills go forward as quickly as possible and follow up on needed approvals for finalized bills
Use billing reports to review and reconcile project revenues, unbilled, and related project sub-ledgers to the general ledger
Provide integral support to create an efficient and accurate project close-out process, including closeout reconciliations and final invoices
Research client invoice inquiries and prepare billing adjustments
Ability to work independently and in a teaming environment
Maintain professional and collaborative relationships with project managers, department team members, clients, and vendors
Assist Project Managers with project setup in VantagePoint
Assist in project closeout
Perform other related duties as required or assigned