Billing Specialist

TAKE2 CONSULTING LLC•Vienna, VA

7d•$55,000 - $65,000•Remote

About The Position

The Billing Specialist supports Take2 Consulting’s financial operations by accurately and promptly preparing and processing client invoices. The role works closely with Project Controls, Accounting, Accounts Receivable, and program teams to resolve billing discrepancies, maintain accurate financial records and supporting documentation, and facilitate timely collections. The successful candidate is detail-oriented and organized, and helps maintain efficient billing processes in support of the company’s financial objectives. The position prepares and reconciles T&M and CPFF invoices in Deltek Costpoint, validates labor, rates, funding, and expenses, and assembles supporting invoice documentation. It also helps investigate unbilled balances and billing exceptions, submits invoices through customer portals, responds to billing inquiries, and maintains files and schedules for closing, contract closeout, and audits. The job posting describes the role as remote.

Requirements

Associate or bachelor’s degree in accounting, finance, business, or a related field; equivalent relevant experience will be considered.
1–4 years of progressively responsible billing experience.
Hands-on Deltek Costpoint billing experience, including invoice preparation, billing detail review, and reconciliation.
Experience billing T&M and CPFF contracts and reviewing travel expenses supported by receipts and expense reports.
Working knowledge of contract billing terms, labor rates, indirect billing rates, fee calculations, funding limitations, and supporting documentation.
Strong Microsoft Excel skills, including lookups, pivot tables, and reconciliations.
Strong attention to detail and clear communication skills.
Ability to manage multiple contracts and recurring deadlines.
Ability to work independently in a remote environment while remaining responsive and accountable to the team.

Nice To Haves

Billing experience in government contracting or professional services.
Experience with federal prime contractors’ billing portals, dual timekeeping environments, contract closeouts, historical billing cleanup, and audit support.
Familiarity with government contract cost principles and travel requirements applicable to assigned contracts.

Responsibilities

Prepare, review, and submit T&M and CPFF invoices in Deltek Costpoint according to contract terms, billing schedules, and customer requirements.
Validate labor hours, labor categories, billing rates, periods of performance, and available funding before invoicing.
Prepare CPFF billings using applicable costs, approved indirect billing rates, and contractual fee provisions.
Review travel expenses and receipts for completeness, approvals, project coding, and compliance with contract and company requirements.
Confirm billing treatment for travel and other direct costs, and assemble invoice packages with labor detail, expense reports, receipts, subcontractor invoices, and other required support.
Reconcile invoices to Costpoint billing details and investigate differences among recorded costs, billable amounts, and submitted invoices.
Review unbilled balances and identify and escalate missing receipts, purchase orders, funding, approvals, or project setup issues that delay invoicing.
Coordinate with Project Controls and program teams to resolve rate discrepancies, timekeeping differences, and other billing exceptions.
Submit invoices through customer portals or designated channels, track acceptance, and promptly resolve rejected invoices.
Support Accounts Receivable with billing inquiries, documentation, and collection-related questions.
Maintain organized billing files and provide schedules for month-end closing, contract closeout, and audits.
Recommend improvements to recurring billing workflows.