Billing Specialist- San Francisco
About The Position
HOK is seeking a Billing Assistant to join its Accounting team in San Francisco. This hybrid position requires on-site presence at the San Francisco office three days per week. The role supports project accounting by assisting with client invoicing, maintaining financial records, and ensuring billing information is accurate and consistent with client requirements. The Billing Assistant works closely with Project Accountants, Project Managers, and Finance team members to support project financial administration. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities while providing strong internal and external customer service. The role involves working independently and collaboratively in a fast-paced professional environment. Compensation is based on experience, qualifications, education, and location. The expected range is $30.00–$40.00 per hour; the position is eligible for overtime and may include a discretionary bonus.
Requirements
- High school diploma or equivalent.
- Strong organizational skills and ability to manage multiple priorities.
- Commitment to accuracy in a fast-paced professional environment.
- Strong problem-solving abilities and attention to detail.
- Effective written and verbal communication skills.
- Ability to work independently and collaboratively with Project Accountants, Project Managers, and Finance leadership.
- Proficiency in Microsoft Office, particularly Excel.
Nice To Haves
- Prior accounting, billing, accounts payable, or financial administrative experience, particularly in a professional services environment such as architecture, engineering, construction, consulting, or related industries.
- Experience with accounting or project accounting software.
Responsibilities
- Assist Project Accountants with preparing and processing monthly client billings.
- Organize and maintain project financial data in the firm's accounting system.
- Match accounting system data with supporting documentation and billing backup materials.
- Modify billing information to align with client contract requirements and invoicing standards.
- Respond to inquiries from staff, vendors, and clients, and communicate financial information to Project Managers and Project Accountants.
- Process invoices and vouchers and provide general accounts payable support.
- Maintain accounting and billing records in the firm's imaging and document management systems.
- Support the Accounting team with administrative and financial tasks as assigned.
- Contribute to sustainability initiatives through green workplace practices.
Benefits
- Hybrid work environment.
- 10 paid holidays, including 2 floating holidays.
- A minimum of 4 weeks of paid time off with a cash-out option.
- Comprehensive medical, dental, and vision coverage.
- Free mental wellness resources.
- Life and AD&D coverage.
- Short- and long-term disability benefits.
- 4 weeks of paid parental leave.
- Fertility coverage.
- Matching contributions to the 401(k) plan.
- Retirement planning guidance.
- Financial support and study preparation for licensure exams.
- CEU credit opportunities.
- Mentorship programs.
- Paid professional memberships.
- Potential discretionary bonus.
- Overtime eligibility.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
