Billing Specialist

Hendrick Automotive Group•Cary, NC

19d•Onsite

About The Position

The Billing Specialist maintains vehicle inventory records and records profit from vehicle sales. The role handles deal posting, salesperson commissions, factory incentives, contract funding receipts, floor plan payoffs, and related schedules. It also supports dealership personnel and accounting managers, assists with floor plan audits, and helps ensure accurate and timely transaction records. The position has no direct supervisory responsibilities. The position requires an associate degree or equivalent, or related experience and training. Previous accounting experience in a high-volume environment is desired, and strong organizational skills are required. Duties are performed primarily at a desk in an office setting and involve frequent clerical and administrative work, along with interaction with vendors, managers, and employees. Regular and predictable attendance is required; scheduled shifts may include evening hours, weekends, and holidays.

Requirements

Associate's degree or equivalent from a two-year college or technical school; alternatively, six months to one year of related experience and/or training, or an equivalent combination of education and experience.
Accounting field of study or work experience.
Strong organizational skills.
Intermediate knowledge of Microsoft Office products.
Ability to learn the Dealership Management System, spreadsheet software, accounting software, and inventory software.
Ability to understand and follow instructions and communicate effectively with vendors and company personnel.
Ability to read and comprehend instructions, correspondence, and memos.
Ability to add, subtract, multiply, and divide, and calculate discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Ability to solve practical problems and deal with a variety of concrete variables where standardization is limited.
Regular and predictable attendance; scheduled shifts may include evenings, weekends, and holidays.

Nice To Haves

Previous accounting experience in a high-volume environment is desired.

Responsibilities

Maintain inventory schedules and an inventory reconciliation schedule.
Record profit from vehicle sales and salesperson commissions.
Verify and ensure prompt payment of factory incentives; post incentive payments and challenge or apply for old unpaid incentives.
Post retail, loaner, and fleet deals; add deals to the deal log and correct the log as needed.
Receive daily ACH contract fundings and handle floor plan payoffs.
Balance gross profit with the manager’s monthly front end.
Ensure timely receipt of trade titles through trade payoff checks.
Complete the First Look Water Report.
Assist the bank with floor plan audits.
Build relationships and communicate with dealership personnel, accounting managers, and HAG.
Maintain contracts-in-transit, We Owe, incentives, trade payoff, and lien payoff schedules.
Maintain CSI at or above company standards and keep an organized, clean, and safe work area.
Participate in required training and accurately record all hours worked in the company timekeeping system.
Follow Safeguards rules and regulations and company policies and procedures; observe applicable safety rules and regulations.
Demonstrate the company’s Core Values.
Perform other duties as assigned.