Billing Specialist

Holland & Hart Staff•Boise, ID

16d•Hybrid

About The Position

The Billing Specialist processes client bills using accounting software, electronic billing systems, and third-party vendor sites. The role assists attorneys and secretaries with accurate time and disbursement entries, completes billing by established deadlines, and provides support to management and the Client Accounting team as needed. The position handles billing for assigned attorneys and clients, responds to billing questions, and works with clients on billing guidelines, electronic billing setup, and related issues. It also supports reporting, client and e-billing database accuracy, client account research, reconciliations, and month-end accounting functions. The role requires maintaining proficiency in accounting software and Microsoft Office, attention to detail, confidentiality, and the ability to meet deadlines independently. The position is in-office Monday through Friday for the first 90 days, then transitions to a flexible hybrid schedule with approval. Additional office days may be required based on business needs, and the hybrid structure may change. The role may require occasional off-hour meetings and events. The scheduled work week is 37.5 hours for most staff employees.

Requirements

At least 3 years of related experience, or an Associate Degree and equivalent experience.
Fundamental knowledge of accounting software and basic accounting principles.
Analytical skills to apply knowledge to practical situations, foresee problems, and effect solutions.
Ability to work independently under pressure and meet preset deadlines accurately with consistently high production.
Exceptional attention to detail and proofreading skills.
Above-average typing and ten-key skills.
Proficiency in Microsoft Office, including Outlook, Word, and Excel.
Good organizational and planning skills to prioritize and complete bills accurately and on time, and to assess, recommend, and implement improved work procedures.
Good interpersonal and communication skills to work effectively with personnel at all levels within the firm.
Dependability, willingness to meet position requirements, and ability to accept varied assignments with a positive attitude and team spirit.
Absolute confidentiality and discretion.

Responsibilities

Prepare and handle all aspects of billing for assigned attorneys and/or clients.
Assist attorneys and staff with billing questions.
Work directly with clients regarding billing guidelines, electronic billing setup, and other billing questions or issues.
Process time, disbursement, and billing reports for attorneys, staff, and clients.
Review client intake memos for billing guidelines, electronic billing requirements, billing rates, and client and contact information; verify data is updated in client and e-bill databases.
Assist the Client Accounts Supervisor with researching client credit and trust amounts, account reconciliations, and other research projects.
Assist with accounting functions necessary for month-end closing.
Perform backup duties for the Client Accounting team as needed.
Maintain proficiency in accounting software, Word, and Excel.
Participate in training and preparation for regional conferences and software upgrades related to billing functions.

Benefits

Robust wellness program.
Generous paid time off and holiday pay for eligible employees.
Medical insurance.
Dental insurance.
Vision insurance.
Life insurance.
AD&D coverage.
Employee assistance program.
Short-term disability insurance.
Long-term disability insurance.
Voluntary supplemental life, accident, critical illness, and hospital indemnity insurance.
401(k) retirement plan with company match.
Programs that may provide educational assistance.
Free or discounted legal services.
Volunteer opportunities through the Holland & Hart Foundation.
A discretionary performance-based bonus may be available.