Billing Specialist

Ambient Enterprises • Washington, DC

26d

About The Position

Ambient HVAC Parts Supply, part of the Ambient Enterprises family of companies, supplies HVAC equipment, replacement parts, and technical support to commercial and industrial customers. The Billing Specialist ensures timely and accurate customer billing using Microsoft Dynamics 365 Business Central, with a focus on proper pricing, contract compliance, correct sales tax application, and follow-up on open sales orders. The role supports operations teams, maintains financial accuracy, and assists with ad hoc projects.

Requirements

• 1–3 years of experience in billing, accounts receivable, accounting, or a related administrative finance role is preferred.
• Experience preparing customer invoices and verifying pricing, contract terms, and account information for accuracy.
• Basic understanding of sales tax application and customer billing practices.
• Proficiency with Microsoft Excel and other Microsoft Office applications.
• Strong attention to detail and commitment to accurate financial records.
• Strong organizational and time-management skills, including the ability to prioritize tasks and meet deadlines, particularly during month-end close.
• Strong written and verbal communication skills, with the ability to work professionally with customers and internal teams to resolve billing discrepancies.
• Ability to investigate issues, identify errors, and follow through on resolutions in a timely manner.
• Ability to work independently and collaborate effectively with sales, operations, and finance teams.
• Willingness to assist with additional billing and accounting projects and contribute to ongoing process improvements.

Nice To Haves

• Experience with Microsoft Dynamics 365 Business Central or a similar ERP/accounting system.

Responsibilities

• Prepare, review, and issue customer invoices promptly in Business Central, ensuring accurate pricing, contract terms, and account details.
• Ensure sales taxes are calculated and applied correctly to customer invoices.
• Follow up on open sales orders to support timely billing and fulfillment.
• Investigate and resolve billing discrepancies or disputes promptly and professionally.
• Collaborate with sales, operations, and finance teams to ensure proper billing for services, orders, and contracts.
• Support month-end close by completing billing accurately and on time.
• Maintain organized and accurate billing records for reporting and audit purposes.
• Assist with ad hoc billing and accounting projects, process improvements, and special initiatives.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed