Billing Specialist

Toppan Merrill • Sartell, MN

4d • $20 - $25 • Hybrid

About The Position

Toppan Merrill is seeking a Billing Specialist to support its Fulfillment business from its Sartell, Minnesota team. The role prepares accurate, timely client invoices; analyzes billing data; validates pricing; and collaborates with internal teams to support customer service and financial accuracy. The specialist manages assigned client accounts, works with pricing agreements and contracts, and supports month-end and ongoing billing activities.

The schedule is Monday through Friday, either 8:00 a.m. to 5:00 p.m. with a 60-minute lunch or 8:30 a.m. to 5:00 p.m. with a 30-minute lunch. Onsite work is required at the Sartell facility on the second Wednesday of every month.

The position offers an hourly pay range of $20.00–$25.00, based on experience and expertise. Actual compensation may vary based on education, training, experience, professional achievement, business needs, and location.

Requirements

• Associate's degree in Accounting, Finance, Business, or a related field, or an equivalent combination of education and experience.
• Basic understanding of accounting principles, including debits, credits, invoicing, and revenue recognition.
• Strong analytical and problem-solving skills, including the ability to research, identify, and resolve discrepancies.
• High attention to detail and commitment to accuracy in a deadline-driven environment.
• Strong written and verbal communication skills and ability to partner effectively with multiple departments.
• Working knowledge of Microsoft Office, including Excel.
• Strong organizational skills, including the ability to prioritize, multitask, and adapt to changing business needs.

Nice To Haves

• Understanding of billing, invoicing, accounting, accounts receivable, or related experience is preferred.
• Experience with Oracle or ERP systems is a plus.

Responsibilities

• Gather project-related costs, apply client-specific pricing, and generate standard and complex client invoices.
• Review contracts, pricing grids, production documentation, and supporting records to ensure billing accuracy and compliance with client requirements.
• Proofread and audit invoices for quality control, consistency, and accuracy.
• Apply taxes, freight charges, prepayments, credits, and rebills as required.
• Process monthly summary invoices and maintain assigned client billing accounts.
• Collaborate with Client Services, Production Services, Accounting, and other internal departments to resolve billing discrepancies and obtain invoice approvals.
• Prepare billing reports and support month-end revenue recognition activities.
• Respond professionally and promptly to billing inquiries while maintaining a strong customer service focus.

Benefits

• Enhanced medical, dental, vision, and life insurance for employees and dependents.
• 401(k) with company match and full vesting from date of hire.
• Paid time off, including vacation, sick leave, community involvement, bereavement, jury duty, and holidays.
• Paid parental leave.
• Paid community involvement and volunteer days.
• Wellness resources and Employee Assistance Programming.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree