Billing Specialist

Americrane Rentals•Schertz, TX

11d

About The Position

Americrane Rentals is seeking an organized, detail-oriented, and dependable Billing Specialist to join its accounting team. The position prepares and processes accurate customer invoices, verifies supporting documentation, and ensures services are billed correctly and on time. The role coordinates with operations, dispatch, project management, and accounting to maintain accurate billing records and support efficient billing processes and customer satisfaction.

Requirements

Previous experience in billing, invoicing, accounting, or a related administrative position is required.
Strong attention to detail, accuracy, and organizational skills.
Proficiency in Microsoft Office, particularly Excel.
QuickBooks proficiency is required.
Ability to review and interpret contracts, purchase orders, and billing documentation.
Strong communication and problem-solving skills.
Ability to manage multiple priorities and meet established deadlines.
Ability to work independently while collaborating effectively with other departments.
Dependable, professional, and committed to maintaining accurate financial records.

Nice To Haves

Crane experience preferred.
FCC preferred.
Experience with accounting software, electronic invoicing, and customer billing portals preferred.
Experience in construction, crane rental, equipment rental, transportation, or related industries is a plus.

Responsibilities

Prepare, review, and process customer invoices accurately and in a timely manner.
Verify billing information against work orders, job tickets, rental agreements, purchase orders, and other supporting documentation.
Review crane rental hours, equipment rates, labor charges, trucking, rigging services, and additional billable expenses for accuracy.
Coordinate with dispatch, project managers, and operations personnel to obtain missing or corrected billing documentation.
Ensure invoices reflect agreed-upon customer rates, contract terms, and applicable charges.
Submit invoices through customer billing portals, email, or other required platforms.
Maintain accurate and organized billing records and supporting documentation.
Research and resolve billing discrepancies, invoice rejections, and customer inquiries.
Monitor unbilled work and assist in ensuring completed services are invoiced promptly.
Assist accounting personnel with billing reconciliations, reporting, and month-end closeout procedures.
Maintain professional communication with customers and internal Team Partners.
Follow established company policies and procedures regarding billing accuracy and documentation.
Perform additional accounting and administrative duties as assigned by management.