Billing Coordinator, 6-Month Temp Role

Electronic Arts • Vancouver, BC

7d • CA$67,000 - CA$92,700 • Hybrid

About The Position

Electronic Arts is seeking an organized, dependable, and proactive Billing Coordinator within its Creative Studio. The role reports directly to the Director of Global Events and receives day-to-day operational guidance and mentorship from the Billing Manager. The coordinator supports billing and purchasing operations across marketing and communications disciplines, collaborating with global stakeholders such as event producers, talent and community managers, communications leads, Finance, Legal, and external suppliers.

The position handles purchase orders and vendor onboarding, routes invoices, and maintains financial trackers so payment operations run accurately and on schedule across EA’s portfolio of titles and experiences. The role is a six-month temporary position and follows a hybrid work model. The posting lists Vancouver, British Columbia, Canada, among its location information.

Requirements

• At least 2 years of experience in billing, accounts payable, or operational purchasing support, managing a steady, high volume of purchase orders, invoices, and vendor setups.
• Hands-on experience with financial and purchasing systems, such as Oracle or Salesforce.
• Proficiency with Excel or Google Sheets for tracking, filtering, and organizing financial data.
• Ability to take ownership of tasks, investigate discrepancies with Purchasing or Accounts Payable, and resolve billing issues independently with minimal supervision.
• Exceptional organizational skills and ability to track contracts, paperwork, and approval workflows across multiple teams while meeting deadlines.
• Excellent written and verbal communication skills, a customer-service mindset, and ability to build relationships across diverse teams.
• Ability to learn quickly, embrace feedback, adapt to changing priorities, and suggest process improvements.

Responsibilities

• Create and process daily purchase order requests using systems such as Oracle.
• Set up vendors in EA financial tools such as Tap Tool.
• Review incoming invoices, match them to open purchase orders, and submit them to Accounts Payable for timely processing.
• Maintain internal purchase order and invoice trackers daily, including accurate payment status, account coding, and documentation.
• Partner with the Billing Manager to conduct weekly audits of purchase order trackers and identify missing details or pending approvals.
• Follow up with project managers and business owners on uninvoiced open purchase orders to maintain budget accuracy.
• Take ownership of billing discrepancies and work with Purchasing, Accounts Payable, and vendors to resolve payment holds or invoice mismatches with minimal supervision.
• Serve as the billing point of contact for supported teams and respond promptly and professionally to vendor and internal payment inquiries.
• Meet month-end and fiscal-year-end deadlines while adhering to EA payment policies.
• Build collaborative relationships across teams and suggest workflow improvements and updates to team documentation.

Benefits

• In Canada, vacation of 3 weeks per year to start.
• 10 days per year of sick time.
• Extended health, dental, and vision coverage.
• Basic life insurance.
• EA describes broader benefits that may include healthcare coverage, mental well-being support, retirement savings, paid time off, family leaves, and complimentary games; packages are tailored to local needs.

What This Job Offers

• Career Level: Mid Level
• Education Level: No Education Listed