Law Firm Billing Associate

Sheehan Phinney Bass & Green PA • Manchester, NH

1d

About The Position

The Billing Associate performs focused, detail-oriented billing and administrative work in a professional, team-oriented law firm environment. The role processes client bills, enters conflicts data, and addresses new matter reports in compliance with specialized billing guidelines as part of new business intake. It also supports special projects and clerical work, including filing, scanning, client relations, attorney interfacing, closing files in the accounting system, and general administrative duties. The position is full-time, Monday through Friday, with flexibility to occasionally start early or stay late.

Requirements

• Bachelor’s degree or equivalent.
• At least 2 years of experience working in an accounting role in a professional office environment.
• Billing experience and knowledge of general accounting principles.
• Strong computer skills and knowledge of software programs, including MS Office and strong Excel skills.
• Knowledge of 3E or a similar enterprise accounting system.
• Experience with billing preparation, uploading, tracking, and appeals.
• Data-entry and data-analysis skills, including the ability to apply process logic within a structured, complex accounting system.
• Clear and concise verbal and written communication skills.
• Familiarity with cash-management tasks such as cash receipts and receiving or applying credit card and similar payments.
• Impeccable ethics, a positive attitude, and a high degree of professionalism.
• Ability to prioritize, multitask, and use good judgment.
• Strong initiative, attention to detail, and demonstrated ability to follow standard operating procedures.
• Ability to complete tasks accurately and on time.
• Ability to work independently and in a team setting and interact directly with clients.
• Sense of urgency.

Nice To Haves

• Law firm experience.

Responsibilities

• Process client bills in accordance with specialized billing guidelines.
• Enter conflicts data and address new matter reports as part of new business intake.
• Prepare, upload, track, and appeal bills.
• Perform data entry and data analysis within a structured accounting system.
• Handle cash-management tasks, including cash receipts and receiving or applying credit card and similar payments.
• Complete special projects and clerical tasks, including filing and scanning.
• Support client relations and interface with attorneys.
• Close files in the accounting system and perform general administrative duties.
• Complete other tasks as assigned.

Benefits

• Comprehensive benefits package.
• Generous paid time off (PTO).
• Twelve paid holidays annually.
• Tuition reimbursement.
• Paid leave.
• Paid volunteer time.
• Mentorship and opportunities for professional growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level